Chicago IL

Billing Coordinator

CM Legal

Billing Coordinator

Our client is seeking a full-time Billing Coordinator to join the firm and become an integral part of the Accounting Department.  The Billing Coordinator will be encouraged to take ownership of the full billing cycle for their assigned attorneys and clients. The majority of the billing process is electronic from pre-bill generation and editing to invoice submissions using multiple software platforms. 
Duties and Responsibilities:

  • Manage the billing process start to finish for a portfolio of assigned attorneys and clients following firm and client guidelines
  • Set up and maintain client billing rules and codes and timekeeper rates
  • Run paperless pre-bills monthly or on-demand
  • Edit and adjust pre-bills according to attorney instructions and client guidelines
  • Post invoices to various e-billing systems which may require editing Ledes files
  • Submit non-electronic invoices by e-mail or mail
  • Ensure proper backup is included with invoice submissions
  • Resolve invoice disputes and fully submit all invoices on a timely basis
  • Prepare and submit client accruals and other reports
  • Respond to billing requests from clients
  • Create and maintain internal client billing instructions documentation
  • Train billing attorneys and assistants in policies and procedures for processing bills within Aderant Expert and Pre-bill Viewer
  • Assist the Billing Manager and Collections team as needed


  • Experience with legal billing and electronic billing required
  • Experience with Aderant Expert accounting software strongly preferred
  • Experience with Pre-bill Manager and Expert Image preferred
  • Proficiency in Microsoft Office required with proven Excel skills
  • High school diploma required; Bachelor’s degree in Accounting, Finance or related field preferred
  • Basic knowledge of accounting principles
  • Strong written and oral communication skills
  • Detail oriented, strong organizational skills, and ability to balance multiple tasks with proven strong time management skills
  • Ability to work independently and collaboratively in a fast-paced environment
  • Experience maintaining confidentiality of financial data

The above list of duties and responsibilities is in no way a comprehensive list. From time to time, the employee may be required to perform other duties in support of the operation of the office, as requested by his/her supervisor or manager.
The firm offers a competitive compensation and benefits package, a 35-hour workweek, business-casual attire, and a friendly office environment. They have a hybrid environment of in office and remote work.



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