Litigation Secretary/Practice Specialist II 

This position requires a highly motivated individual with a minimum of 6+ years of large law firm experience providing litigation support.  Extensive knowledge of litigation (e-filings) and trial procedures, federal, state and appellate court procedures, and federal and state court rules is required.  Ideal candidate will have excellent technical, organizational and administrative skills as well as strong interpersonal relationships skills. The ideal candidate would thrive on working and interacting with all levels of firm personnel and have excellent verbal and written communication skills. The candidate must have the ability to prioritize and work independently in a fast-paced environment.  This person should be able to work under pressure, remain flexible, be proactive, resourceful and efficient.  Candidate must be able to handle multiple projects and changing priorities on a very busy desk. It is essential that the candidate can work productively in high pressure situations and remain professional at all times.

Primary Responsibilities and Expectations Responsibilities:

• Format, input, edit, retrieve, copy, scan, and transmit legal documents
• Prepare pleadings and discovery documents for filing and service
• Schedule depositions with attorneys, clients, witnesses, and court reporters
• Create pleading/discovery binders, indexing and filing documents, organize and file case documents
• Docket/calendar court and filing deadlines
• Manage and plan calendar of all appointments, conferences and meetings
• Daily review and prioritization of client correspondence and communications
• Schedule conference calls and on-site/off-site meetings
• Prepare draft engagement and confirming letters as needed
• Prepare and submit new matters; change intakes for existing matters concerning adverse parties and billing contact and other information and collaborate as needed
• Prepare and submit preliminary conflict checks on behalf of the Partner
• Arrange and coordinate travel arrangements
• Timesheets, expense summaries, and client bills
• Maintain client confidence by keeping client/attorney information confidential
• Perform additional administrative and support tasks as requested

 
Essential Functions of Job:

• Extensive knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules
• Format, input, edit, retrieve, copy, scan, and transmit legal documents
• Prepare pleadings and discovery documents for filing and service
• Schedule depositions with attorneys, clients, witnesses, and court reporters
• Create pleading/discovery binders, indexing and filing documents, organize and file case documents
• NetDocs experience a plus
• Docket/calendar court and filing deadlines
• Manage and plan calendar of all appointments, conferences and meetings
• Daily review and prioritization of client correspondence and communications
• Schedule conference calls and on-site/off-site meetings
• Prepare draft engagement and confirming letters as needed
• Prepare and submit new matters; change intakes for existing matters concerning adverse parties and billing contact and other information and collaborate as needed
• Prepare and submit preliminary conflict checks on behalf of the Partner
• Arrange and coordinate travel arrangements
• Timesheets, expense summaries, and client bills
• Maintain client confidence by keeping client/attorney information confidential
• Perform additional administrative and support tasks as requested
• This position has a billable hours requirement