Executive Assistant

Our client is seeking an Executive Assistant to join their team in the Washington D.C. office.  The Executive Assistant provides assistance to, and manages resources for, partners, counsels, associates and staff attorneys.

• Handles standard administrative functions including answering, screening and placing phone calls; opening and routing mail as directed; maintaining files, records, attorney calendars and time records; preparing attorney expense reports, travel arrangements.
• Proxies into attorney's e-mail (if permission is granted) to process new messages, maintain organized e-mail folders and keep attorney apprised of priorities.
• Assists in promoting business development through entry of activities, maintenance of contacts and assembling of mailing lists in InterAction.
• Handles all aspects of document preparation, processing and completion, working directly with attorney and clients.
• Works in tandem with Client Accounting to ensure up-to-date and accurate client billing.
• Assists with attorney personal work when required.
• Seeks ways of being responsive to clients in a manner that demonstrates the ability to provide superior client service, in small and large ways.
• Delegates work to other departments as necessary, coordinating the completion of delegated work and verifying its accuracy.
• Ensures proper functioning of all software and hardware being used by attorney, in consultation with technology support staff.
• Performs responsibilities of other support services when needed, including but not limited to printing, scanning, duplicating, quality control, faxing and hand-delivering packages.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Complies with and understands Firm operation, policies and procedures.
• Performs frequent physical exertion including: sitting, repetitive use of both hands, lifting and carrying up to 10 pounds.
• Performs other related duties as assigned.

Qualifications

• Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Strong customer service skills
• Ability to problem-solve and take on new approaches
• Ability to complete jobs in a timely manner and meet deadlines
• Ability to handle multiple projects and shifting priorities
• Ability to sit at work station for extended periods of time and relocate work station as needed
• Demonstrates close attention to detail
• Demonstrated proficiency and strong working knowledge of Microsoft Office Suite (including Word, Outlook, Excel, and PowerPoint), with the ability to learn new software and operating systems
• Ability to work well in a demanding and fast-paced environment
• Ability to work well independently, as well as effectively within a team

Education & Experience:

• High school diploma or equivalent
• Minimum of five years of administrative experience