Update Jobs – C&M Legal Search

DLA Piper
Mayer Brown
Levenfeld Pearlstein
Dentons
Greenberg Traurig
Kirkland & Ellis
Dykema Gossett
Goldberg Kohn
Holland & Knight
Polsinelli
Quarles & Brady
Seyfarth Shaw

This is a HIGH PRIORITY search for them, they will move fast!

Client: Clyde & Co
Primary Contact: Alyssa Picariello / ATS
Fee %: 20%
Title: Legal Assistant/Paralegal
Location(s): Dallas, TX
Perm/Temp/Temp-to-Perm: Perm
Pay range/Exemption Status/Working hours: Up to $85K non-exempt. 35 hour work week
Remote options: Hybrid 3 days/week in office
Important skills/specifications the client requires: We'd like to target someone with 5-10 years of experience. Litigation experience is a must. Candidates with backgrounds in insurance are preferred, but not a dealbreaker as long as they have the litigation experience.
Any other information the client provided:This is a hybrid Legal Assistant/Paralegal role with no billable hour requirement, although they’ll still be performing some billable work. This team handles insurance coverage disputes and does some trial and defense work. The team’s current LA/Paralegal is retiring at the end of June, and so our legal support team wants to ensure that we have someone locked down before the current employee leaves. This opportunity could be a good match for someone who is currently a Paralegal but looking to get away from having a billable hour requirement and is open to performing the more administrative legal assistant work. Our Dallas office is our newest North American office at Clyde, so I think it’s an exciting time to join the office and contribute to the Firm’s growth and expansion.
Interview process: 3-4 rounds
Publish to website (yes or no): yes

Proposal Manager

Arnold & Porter is an international law firm with offices in the United States, Europe, and Asia that provides sophisticated regulatory, litigation, and transactional services across multiple industries to over half of the Fortune 100, as well as many other clients.
The Marketing Department of Arnold & Porter has an opening for a Proposal Manager. This role can be located in the Chicago, Denver, Houston, Los Angeles, New York, San Francisco, or Washington, DC office. The Proposal Manager takes the lead role on preferred provider Requests for Proposals (RFP) and similar multi-practice proposals. This position works with lawyers, business development managers, pricing, compliance, and other firm staff to support business development opportunities.

A successful candidate will have a strong work ethic as well as be well-organized, dependable, and dedicated to providing the highest level of service to our attorneys, our clients, and other members of the Marketing Department. The Manager will need to establish her or himself as a trusted advisor to lead attorneys and the business development team.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

Ownership of the preferred provider Requests for Proposal (RFP) process, and other multi-practice pitch and proposal opportunities from evaluation and planning through submission. Elements of this function include, for example:
- Working with attorneys, marketing staff, pricing personnel and other firm personnel in the evaluation, planning, development, and execution of RFPs, proposals, and presentations.
- Collaborating with practice group Business Development Managers involved in each opportunity, and coordinating with other firm personnel contributing to the proposal processes.
- Acting as project lead for RFPs responses keeping both personnel and information organized.
- Producing proposal documents, including identifying most applicable content, editing existing content, and drafting new content when needed.
- Developing, drafting, and delivering compelling designed to differentiate the firm.
- Coordinating information and research requests with research staff, compliance, HR, IT, and other departments of the firm.
- Proofing, assembly/production and delivery of finished product.
- Acting as a resource to business development personnel in identifying and implementing best practices for each pitch opportunity.
- Tracking and reporting of opportunity outcomes.  
Working with Directors of Business Development and Director of Marketing Operations & Technology to update and improve tools and resources used in connection with responding to pitches and proposals (e.g., Foundation software, templates).
Ensuring firmwide content used in proposals and pitches is regularly updated and relevant, in coordination with stakeholders including Business Development Managers, firm management, and attorneys.
Identifying and implementing improvements to our proposals as well as the proposal process.

QUALIFICATIONS

Bachelor’s degree or equivalent experience.
Prior significant experience in proposal creation and knowledge of (preferred provider) proposal process required.
Minimum of five (5) years of marketing, proposal, or related experience.
Minimum of two (2) years of working in a law firm environment.
Strong client service mindset and ability to establish and maintain effective direct working relationships with partners of the firm.
Strong communication skills, both written and oral.
Excellent time management and organizational skills.
Capable of handling multiple projects simultaneously and ability to adapt to competing demands.
Ability to adapt best practices to the unique aspects and staffing associated with specific RFP.
Proficient in standard firm computer software including Microsoft Office (Word, Excel and PowerPoint).
Comfortable using a variety of proprietary marketing databases such as Foundation or CRM is a plus.
Familiarity with professional writing styles and strong editing skills.
Ability to work in an environment with shifting priorities and overlapping deadlines.
Exhibit superior attention to detail and pride in high quality deliverables.
Ability to work in a fast-paced environment.

We received this search from my MPC https://cmlegalsearch.catsone.com/index.php?m=candidates&a=show&candidateID=370564366

Client - Constangy, Brooks, Smith & Prophete LLP

Primary Contact: Nicholas Golden - ngolden@constangy.com

Fee - 20%
Title - Litigation Legal Assistant

Location - Orange County - Laguna Hills

Perm/Temp/Temp-to-Perm - Perm

Pay range/Exemption Status/Working hours: 80k-100K(non-exempt)

Remote options/Vax status (if applicable) - in-office 3 days per week.

Important skills/specifications the client requires:

Interview Process:

Publish to website: YES

We received this search from my MPC https://cmlegalsearch.catsone.com/index.php?m=candidates&a=show&candidateID=370564366

Client - Constangy, Brooks, Smith & Prophete LLP

Primary Contact: Nicholas Golden - ngolden@constangy.com

Fee - 20%
Title - Litigation Legal Assistant

Location - Orange County - Laguna Hills

Perm/Temp/Temp-to-Perm - Perm

Pay range/Exemption Status/Working hours: 80k-100K(non-exempt)

Remote options/Vax status (if applicable) - in-office 3 days per week.

Important skills/specifications the client requires:

Interview Process:

Publish to website: YES

Client: Mintz
Primary Contact: Jennifer Loescher
Fee %: 20%
Title: IG Matter Mobility Manager
Location(s): Boston
Perm/Temp/Temp-to-Perm: Perm
Pay range/Exemption Status/Working hours: $130,000 - $170,000
Remote options: Hybrid 3 set days in the office/2 days remote
Important skills/specifications the client requires: IG Matter mobility experience, management experience.
Any other information the client provided: Laura Phair was their previous manager. Profiles similar could align.

Details to Share with Candidates:

Team Structure:

IG Director
2 IG Managers
3 Junior IG Analysts
2 Senior IG Analysts

Interview process: 4 rounds
Publish to website (yes or no): Yes
Job description (attach/copy & paste/include link):

https://careers.mintz.com/viRecruitSelfApply/RecApplicantEmail.aspx?Tag=be5ef70e-1adf-4e09-8c24-5fecc96fa35d

HR Manager gave me this, with nobody in the pipeline. Again, she is eager to cut us a check and not drag the process out.

Client: Cox Castle

Primary Contact: Faye
Fee %: 20%
Title: Litigation Paralegal
Location(s): Orange County
Perm/Temp/Temp-to-Perm: Perm
Pay range/Exemption Status/Working hours: Up to $110kish (original was $95k)
Remote options: Hybrid 3/2
Important skills/specifications the client requires: Doesn't need trial experience, they maybe go once a year for trial, normally always settle

Any other information the client provided: Been open for awhile, last person left to pursue law school
Interview process: Historically 3 rounds
Publish to website (yes or no): Yes
Job description (attach/copy & paste/include link):

UB Greensfelder has an opening for a full-time Paralegal in the Intellectual Property Practice Group working on both Patent and Trademark matters in our Chicago office. This role is eligible for some hybrid work after the initial onboarding period.

UB Greensfelder LLP is an AM Law 200, super-regional law firm focused on exceeding client expectations and delivering superior, customized legal solutions. Created in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., the firm's 275 lawyers advise regional, national, and global businesses on a wide range of legal matters across more than 25 specialized practice and industry groups. UB Greensfelder has nine primary office locations, including Chicago; Cincinnati; Cleveland; Columbus, Ohio; Florida; New York; Southern Illinois; St. Louis; and Washington, DC.

Responsibilities Include:

Assist attorneys in a variety of intellectual property matters, including matters involving patents, trademarks, copyrights, domain names, and IP licenses.
Management and execution of patent annuity and maintenance fee payments.
Oversight of the IP docketing staff including quality control, creating docket entries and monitoring attorney docket for deadlines, reviewing and generating special docket reports.
Preparation and filing of trademark, copyright and patent applications and related documents with the USPTO and Copyright Offices.
Preparation of routine legal correspondence, assisting with patent, trademark and due diligence searches.
Frequent client contact, both written and verbal.
Ability to accurately create time entry narratives to describe the work performed as this position includes a billable hour requirement.

Qualified Applicants Will Have:

5+ years’ patent/trademark prosecution experience, knowledge of Pattsy database or comparable docketing database is preferred.
IP Docket experience, and Patent and Trademark search experience. Knowledge of CorSearch and Total Patent is preferred.
Patent/Trademark domestic and foreign prosecution experience in the capacity of a Paralegal. Copyright experience is a plus.
Official U.S. Patent and Trademark Office database experience.
Strong computing skills with the ability to quickly become proficient with new software tools is desired.
Strong Microsoft Office skills are required. Experience with PDF programs (Kofax/Adobe) and VISIO is desired.
Familiarity with handling and processing trademark specimens, patent drawings and trademark/tradedress graphics.

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long term disability plans, life insurance, well-being initiatives, and paid parental leave programs. If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder has an opening for a full-time Paralegal in the Intellectual Property Practice Group working specifically on Trademark matters in our Chicago office. This role is eligible for occasional hybrid work after the initial onboarding period.

UB Greensfelder LLP is an AM Law 200-sized, super-regional law firm focused on exceeding client expectations and delivering superior, customized legal solutions. Created in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., the firm's 275 lawyers advise regional, national, and global businesses on a wide range of legal matters across more than 25 specialized practice and industry groups. UB Greensfelder has nine primary office locations, including Chicago; Cincinnati; Cleveland; Columbus, Ohio; Florida; New York; Southern Illinois; St. Louis; and Washington, DC.

Responsibilities Include:

Assist attorneys in a variety of trademark matters, including trademark prosecution, trademark searches, and trademark enforcement.
Preparation and filing of trademark applications and related documents with the USPTO and foreign trademark offices.
Management and execution of trademark renewals and maintenance filings.
Oversight of the trademark docketing staff, including quality control, monitoring attorney docket for deadlines, and generating special docket reports.
Preparation of routine legal correspondence and assisting with trademark due diligence searches.
Frequent client contact, both written and verbal.
Ability to accurately create time entry narratives to describe the work performed as this position includes a billable hour requirement.

Qualified Applicants Will Have:

5+ years’ trademark prosecution experience, including US and foreign trademark prosecution.
Knowledge of trademark databases such as Pattsy or comparable docketing databases.
Trademark search experience, with knowledge of CorSearch preferred.
Official U.S. Patent and Trademark Office database experience.
Strong computing skills with the ability to quickly become proficient with new software tools.
Strong Microsoft Office skills are required. Experience with PDF programs (Kofax/Adobe) and VISIO is desired.
Familiarity with handling and processing trademark specimens and trademark/tradedress graphics.
Familiarity and experience with copyright and patent prosecution is a plus.

Team this is a priority need for them they sent this message to the majority of their agency partners so if we can get ahead of it that be great!

Client:Mintz
Primary Contact: Juliana Pompilus
Fee %: 20%
Title: Legal Recruiting Manager
Location(s): New York or Boston
Perm/Temp/Temp-to-Perm: Perm
Pay range/Exemption Status/Working hours: 130-155k
Remote options: Hybrid 3 set days in the office/2 days remote
Important skills/specifications the client requires: Talent Acquisition - legal would be nice

Any other information the client provided:

We are urgently searching for a Legal Recruiting Manager to sit in either our Boston or New York office. We’ve increased the top of the salary range to $155k.

Candidates do not need to have specific law firm experience, but talent acquisition background in professional services is important. Candidates should be polished and professional as there will be daily interaction with our attorneys. Please submit additional candidates to our portal and we will provide updates at the end of each week.

Interview process: 3-4 rounds
Publish to website (yes or no): Yes
Job description (attach/copy & paste/include link):

https://careers.mintz.com/viRecruitSelfApply/RecApplicantEmail.aspx?Tag=f41fc1ce-ea04-489d-8ff5-9a56ccc27076

Job Description:

Vedder Price is looking for a Finance associate to join their New York office. Their cohesive and collaborative team has a diverse and unique multidisciplinary practice that gives the opportunity to work closely with shareholders and to participate in business development and client-facing activities. Their platform supports and encourages career development and thrives on excellent client service.
Qualifications:

2 - 6 years of transactional experience at a law firm.
Experience in one or more of the following: asset-based finance, leveraged finance, secured lending, capital markets, private equity, project finance, securitization and/or structured finance;
Experience drafting loan documents and managing loan transactions;
Experience managing multiple matters simultaneously;
A desire to focus on transactions involving aircraft, raicars, ships and other esoteric asset classes;
J.D. degree (or its equivalent) and strong academic credentials; and;
Admitted in (and in good standing with), or taking steps to become admitted in, New York.

About Vedder (the Sell):

They offer top-tier, interesting work in a more personalized work environment.
They allow you to accept as much responsibility and client contact as you are ready to assume.
They provide substantial professional development assistance in the form of training, mentoring and performance feedback.
Their compensation and benefits structure is competitive.
They offer a hybrid work policy with three days a week in-office attendance and two days remote.

Benefits:
At Vedder Price, we believe in recognizing and rewarding our Associates’ contributions. Our comprehensive Total Rewards Package includes:

Competitive Salary: We offer a competitive base salary commensurate with class year and experience.
Bonus Program: Discretionary annual bonus program.
Retirement Planning: Opportunity to make traditional pre-tax and/or post-tax Roth 401K contributions through payroll deductions; plans are administered by Vanguard.
Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.
Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days.
Professional Development: Opportunities for continuous learning and career growth through firm provided training & professional development programs.
Work-Life Balance: Hybrid work model and family-friendly policies.
Additional Perks: Employee discount programs, pre-tax commuter benefits, back up child & elder care, Milk Stork, Employee Assistance Program (EAP), fitness center discounts and more.

Client - Chapman & Cutler

Primary Contact - Jessica Hoffer, Director of Talent Acquisition: hoffer@chapman.com | cc: Krista Stonisfer, Legal Recruiting and Integration Coordinator: stonesifer@chapman.com

Fee % - 25%
Title - Asset Securitization Associate (CLO -Collateralized Loan Obligations)
Location - New York
Pay range (exempt/non-exempt) - Cravath Scale (In accordance with the New York Pay Transparency Law)

Remote Options: Hybrid schedule (Tuesday being a firm in office day)

Chapman and Cutler LLP is seeking to hire an Associate to join the CLO team within the Asset Securitization Department in our New York office.

The successful candidate will have three to six years of experience in securitization or other structured finance transactional work.

Examples of specific types of desired experience include the following:

Drafting offering and transaction documents for CLO offerings, warehouse lending transactions, bilateral financing facilities and other structured lending arrangements
Experience with complex structured financing transactions
Working knowledge of the UCC and reviewing financing statements
Understanding of federal securities laws and regulatory matters, including compliance with provisions of the Dodd-Frank Act and other financial crisis regulatory initiatives (e.g. ’33 Act, ’34 Act, Volcker Rule, Risk Retention Rules, ’40 Act)
Familiarity with opinion practice, including reviewing and drafting legal opinions
Familiarity with bankruptcy law as it pertains to securitization

Additional Qualifications:

The candidate should also possess impressive academic credentials;
Should have the ability to simultaneously negotiate and efficiently juggle multiple transactions and other competing work demands;
A strong interpersonal, analytical, oral communication, research, and writing, editing, and organizational skills as well as superior negotiating skills;
An understanding of business, industry and market issues.
The successful candidate will be available to work during non-standard work hours and work long hours when necessary.
Candidate must be a member in good standing of the New York bar.

Additional Information about the firm:

100% discretionary bonus (based on performance)

Interview Process: Two rounds (1st would be a preliminary meeting), then meeting with decision makers.

Publish to website: Yes

Job Description: See attached

Update 5/6/25: Talked to the HR Manager again, she is awesome and ready to cut us a check. They have one person in play but doesn't feel strong. She moved very fast for David's candidate.

Please keep in mind when speaking with candidates that this firm is very relaxed and patience is required. Partners have to touch a lot more in terms of over admin stuff in addition to their billing, so they can be slow at times in assisting with BD. They loved Nicole Magallan overall, but they said she doesn't wait for anyone and goes with her best judgement.

Update 4/25/25:
I just got off the phone with the HR Manager. Our first call and she is all for agency placements when she gets the approval... So far she has been very responsive. She let me know Nicole Magallan is the only person they have interviewing for this role and to please send one or two more candidates (so the managers don't play the game of wanting to see what else is out there). They don't have the highest expectations and as long as there is logical reasoning behind short tenure, they are cool with it. Realistically, she said 2 rounds of interviews and an offer, they want the candidate starting asap.

Open to any practice group experience. Someone like Nicole whose worked in a bunch would be best.

Client: Cox Castle
Primary Contact: Leah lbrackett@coxcastle.com
Fee %: 20%
Title: Sr. Business Development Manager
Location(s): Century City
Perm/Temp/Temp-to-Perm: Perm
Pay range/Exemption Status/Working hours: $150,000- $180,000 exempt
Remote options: Hybrid 3/2
Important skills/specifications the client requires: (waiting to see if there is a specific practice they are looking for or more generalist

Any other information the client provided: 2 direct reports. Some experience supporting a real estate practice is helpful. We do not expect that they will be real estate focused but some familiarity supporting is helpful.

Interview process: Usually 3 rounds
Publish to website (yes or no): Yes
Job description (attach/copy & paste/include link):

https://coxcastleselfapply.viglobalcloud.com/viRecruitSelfApply/ReApplicantEmail.aspx?Tag=6ef9dc93-cba7-41ad-aac8-c7a07c0252ba

Role is Hybrid – they need an office presence for visibility and to collab with partners

Exempt
Client: Gibson Dunn
Primary Contact: Lily Madrigal LMadrigal@gibsondunn.com
Fee %: 22%
Title: Senior Legal Project Manager
Location(s): New York
Perm/Temp/Temp-to-Perm: perm
Pay range/Exemption Status/Working hours: $175K- $230K likely exempt - but I am awaiting a response to be sure
Remote options: **I'm waiting for confirmation on this**
Important skills/specifications the client requires:

Here are some of the key qualifications we’re focusing on:

7+ years of LPM experience within a law firm
Strong background in matter management (not just portfolio oversight)
Comfortable educating partners, managing expectations, and handling pressure
Client- and partner-facing, with excellent communication skills
Strong Excel skills required; experience with PM tools (Asana, MS Project) is a plus
Ideally, experience in building or scaling an LPM function

Any other information the client provided:

This position will be very hands-on and will play a key part in piloting and growing the LPM function in the U.S. It’s a standalone U.S. role with strong global team support, so we’re looking for someone confident in working independently, deeply embedded in matters, and leading delivery from start to finish.

Let's stick to Law Firm candidates with the title "Legal Project Manager" to start

Interview process:
Publish to website (yes or no): Y
Job description (attach/copy & paste/include link):

https://www.gibsondunn.com/job/senior-legal-project-manager-20/

Client: Arent Fox Schiff
Primary Contact: Stacy Foreman
Fee %: 20%
Title: Lead Collections Manager
Location(s): DC or Chicago
Perm/Temp/Temp-to-Perm: Perm
Pay range/Exemption Status/Working hours: $145,660 - 218,491
Remote options: no hybrid 3 days
Important skills/specifications the client requires: We need candidates who have managed/supervised 5+ people at a law firm.
Any other information the client provided:
Interview process: phone screen with hr and multiple zooms
Publish to website (yes or no): Yes
Job description (attach/copy & paste/include link): https://arentfoxschiffselfapply.viglobalcloud.com/viRecruitSelfApply/RecApplicantEmail.aspx?Tag=adf2e356-a2d3-4c4d-ae2d-16652ac9bf81

Client: Shumaker

Primary Contact: Wendy Martin wsmartin@shumaker.com
Fee %: 20
Title: Litigation Paralegal
Location(s): Columbus, OH 43215
Perm/Temp/Temp-to-Perm: Perm
Pay range/Exemption Status/Working hours: TBD
Remote options: Fully On-Site
Important skills/specifications the client requires:

Any other information the client provided:

URGENT-The ideal candidate will have a minimum of 4 years commercial and litigation business experience, handling a wide variety of complex litigation matters.

Interview process:
Publish to website (yes or no): Yes
Job description

https://shumaker.rec.pro.ukg.net/SHU1500SLKLA/JobBoard/40b7c7ee-60e4-4535-beaa-5401b33070f6/OpportunityDetail?opportunityId=24973370-167e-4247-a0d1-5a1365e2a122

Client: Sheppard Mullin

Contact: Andre Felix AFelix@sheppardmullin.com
Fee: 17.5%
Title: Practice Specialist I- Litigation

Location: Dallas

Perm/Temp/Temp-to-Perm: Perm
Compensation: Up to $115K non-exempt

Remote options: 4/1

Important skills/specifications the client requires: Business Litigation, Client only wants to see AmLaw candidates. This is reporting to a rainmaker and only wants the best. His secretary got promoted.

Any other information the client provided:

Interview Process: 2 rounds (Paralegal and Secretary first, then partners)

Publish to website (yes or no): Yes

JD:

Law firm experience, especially with Elite 3E or professional services experience using Workday billing. The firm currently uses Elite 3E and is moving to Workday in 2026. The law firm background is the easiest, but the firm recently hired someone from Prof services using workday.

Experience with eBilling and complex situations. There will be some paper billing too.
Experience with Bill Blast and InTapp is helpful.
Want someone very customer service oriented and have found that folks from 500 person or less law firms are less likely to have this trait.
Editing/Proofreading/Adjusting invoices is a key skill and will be reviewed during the testing/interview process.

Any other information the client provided:

Position will almost always be a need and the team is very picky.
Have a team of about 35 billers domestically.
Great room for growth on the team with multiple seniority levels to strive for.
Any mistakes in terms of formatting, grammar, etc. on a resume are likely to immediately disqualify a candidate.

Interview process: Fairly lengthy

Screen with Ashley
Assessment - sent via email, 24hrs to complete. Takes about 45 minutes and they send a situation email for a billing situation where you must proofread and edit a current invoice.
Meet with supervisor of billing
2nd Assessment - situational preparing of a more complex invoice for an example client. Test about being detailed and making sure all information is correct. Takes about 90 minutes to complete.
Final Interview with Billing Manager, and Sr. Billing Manager

Hi All! I made two recent placements on this team about 4 months ago, one of them left and it is replacing her and the other opening is for someone retiring on the team. My placement reached out to me saying they need to fill these badly and ASAP. I copied her profile below as HR is asking for someone "just like her" (while rare)

https://www.linkedin.com/in/chelsea-santiago-4b4395b0/

Client: Quarles & Brady
Primary Contact: Jennifer McCkinney
Fee %: 25%
Title: Commercial Litigation Legal Assistant
Location(s): Tampa, FL
Perm/Temp/Temp-to-Perm: Perm
Pay range/Exemption Status/Working hours: 60-85k. 85k being EXTREMELY experience. The profile I shared because of her years of experience I believe we got her 75k.. so please keep that in mind.
Remote options: 100% in office first 90 days then itll be elgible for one wfh day.
Important skills/specifications the client requires: 2+ years of litigation experience, preferably commercial litigation / defense work.
Interview process: 2-3 rounds - Screen with HR and the Office Admin, and onsite with the attorney
Publish to website (yes or no): Yes

Our client is seeking a Litigation Paralegal who is skilled in using various legal software, including Microsoft Office Suite, Excel, and IPRO Reveal, and possesses strong communication and interpersonal skills. The paralegal will exhibit proven leadership and teamwork abilities, allowing them to effectively interact with clients, attorneys, judges, and witnesses. Their responsibilities include organizing complex documents for deposition preparation, assisting with the collection of electronically stored information (ESI) for document production, performing cite checks, proofreading, and preparing documents for litigation, as well as supporting attorneys with trial preparation. The anticipated salary range for this position falls between $85,000 and $95,000.

[notes] =>

Update 4/24/25: See below from Mound Cotton on what they need in a candidate for this role

I need someone who can hit the ground running. The programs the individual in this position will need to have experience and proficiency with are Relativity and Excel, and a plus would be that they are familiar with iManage, IPRO Reveal and Concordance. They need to be able to work with Adobe Pro to manipulate, combine, redact and highlight documents. They need to be comfortable with a computer and working remotely as we work only one day a week in the office, and that will not change. However, they can go into the office to work if they choose to, but the rest of us will only be there on Tuesdays.

The main functions for this position are as follows:

Gather and organize exhibits for motions, trials, depositions, and examinations under oath
Review claim and underwriting file documents for privilege and production
Bates stamp and redact documents for production
Prepare privilege logs
Prepare and maintain an All Documents Index for each litigation file
Prepare all subpoenas for business records, facilitate service, and follow up on document productions
Assist in finalizing declarations with exhibits for motion work
Assist, when needed, e-filing in Federal and State courts

I need a problem solver. If they experience any issues with connectivity or our software programs, it is expected that they reach out for immediate assistance from me and/or our IT Department. Because we work remotely, it is imperative that this individual work efficiently and without a lot of oversight.

I hope this helps you in your search for a paralegal. Right now, I am so busy, that I don’t have a lot of time to interview folks who may not have the qualifications, so hopefully this will narrow down the prospects to only those who will be able to hit the ground running.

Replacing our candidate placed in February (wasn't a good fit for the firm) Highly motivated to get someone in there quickly.

Client - Mound Cotton
Primary contact - Kelly McAndrews
Fee % - 20
Title - Litigation Paralegal
Location - Emeryville, CA
Pay range (exempt/non-exempt) - 85k-95k
Remote options/Vax status (if applicable) - Tuesday in office but the one day a week can be negotiable to choose another day. Must attend trials
Important skills/specifications the client requires - must have trial experience and
Insurance coverage defense work preferred
Publish to website (yes or no): Yes please

Client: Mintz
Primary Contact: Jennifer Loescher
Fee %: 20%
Title: SR Social Media Specialist
Location(s): Boston
Perm/Temp/Temp-to-Perm: Perm
Pay range/Exemption Status/Working hours: $80,000 - $95,000

Remote options: Hybrid 3 set days in the office/2 days remote
Important skills/specifications the client requires: Leadership and general social media/marketing focus

Any other information the client provided:

Backfill for someone who left the firm
Self-starter and can own projects/strategy from launch to completion
Strong writing/editing skills – they will write, edit and publish firm content daily
Digital content creation experience and marketing metrics
Create engaging graphics, videos and digital content to enhance posts – will use tools like Canva and Zencaster
Manage content tagging processes – provide reporting and analytics to inform social media and content strategies
Experience with an employee advocacy program – familiar with tools/best practices
Professional services/law firm experience is a plus, not a requirement. Need 6+ years of social media experience in a corporate or agency setting.
Able to work under pressure and manage competing priorities/deadlines – this team is busy!

Interview process: 3-4 rounds with the first being a 10min screen with HR

Publish to website (yes or no): Yes
Job description (attach/copy & paste/include link):

https://careers.mintz.com/viRecruitSelfApply/RecApplicantEmail.aspx?Tag=a2dfd7ad-7bbc-4986-a818-903bdeadc0b6

Client: Moore & Van Allen

Primary Contact: Keisha Jeffries

Fee: 25%

Title: Associate (Mid-Level): Commercial Real Estate Group (5th Year+)

Location(s): Charleston, SC

Compensation: (For Charleston, see below):

3rd Year: 180K
4th Year: 205K
5th Year: 225K
6th Year: 245K
7th Year: 265K
8th Year: 280K

Billable Requirements: 1,900 hours (100 towards mentoring, recruiting) – technically 1,800. For 1,800+, there is a discretionary bonus depending on billing and additional factors.

Remote options: N/A

Important Skills/Specifications the client requires: Their ideal candidate should have a robust background in commercial real estate law and a proven history of successfully representing clients in a variety of real estate transactions and legal matters.

Any other information the client provided: They are looking for an Associate that can produce good quality work with a good personality. (see attached overview for supporting information/sell for the firm).

Interview Process: Pending

Publish to website: Yes

Client: Moore & Van Allen

Primary Contact: Keisha Jeffries

Fee: 25%

Title: Associate/Counsel (3rd to 6th year): Employee Benefits/Executive Comp

Location(s): Charlotte, NC

Compensation: 3rd Year Associates starting salary: 220K

Billable Requirements: 1,900 hours (100 towards mentoring, recruiting) – technically 1,800. For 1,800+, there is a discretionary bonus depending on billing and additional factors.

Remote options: N/A

Important Skills/Specifications the client requires: They need a subject matter expert with experience working for public/private companies, EC/VC M&A, bonus agreements, compliance.

Any other information the client provided: This job was posted on 4/3 (internally). Their ideal candidate would be from an Am Law 200 and they will consider someone who has been out of the market for a few years. They will also consider someone from an accounting firm or an in-house attorney who is a subject matter expert in Employee Benefits/Executive Comp. They are very flexible on titles. (see attached overview for supporting information/sell for the firm).

Interview Process: Pending

Publish to website: Yes

Client: Moore & Van Allen

Primary Contact: Keisha Jeffries

Fee: 25%

Title: Associate (3-8th year) Financial Services (JD on website states 4-7 year, but Keisha will look at a 3-8th year)

Location(s): Charlotte, NC

Compensation: 3rd Year Associates starting salary: 220K

Billable Requirements: 1,900 hours (100 to mentoring, recruiting) – technically 1,800. For 1,800+, there is a discretionary bonus depending on billing and additional factors.

Remote options: N/A

Important Skills/Specifications the client requires: From their job description, they prefer candidates with four to seven years (they will look at 3-8 years) of transactional experience and must have a working knowledge of syndicated credit facilities and leveraged finance transactions. Excellent academic performance and strong interpersonal skills are required. Note: They do not do a lot on the CMBS side so do not send. They might consider someone with an in-house/law firm mix of experience. They prefer candidates from AmLaw 200.

Any other information the client provided: Their Finance Group is their strongest and they are ALWAYS hiring on the transactional side. They do some M&A work (and they do have an M&A Associate opening), but Keisha stated it is not their bread and butter. Their emphasis is more on the finance/banking side (asset backed securitization, syndicated loans, public bonds, finance transactions, debt finance, equity investment activities, structured finance). This position has the potential of being ongoing. (see attached overview for supporting information/sell for the firm). Finance is their top practice. Full Service: https://www.mvalaw.com/capabilities#Allength in Financial Services

Interview Process: (pending response)

Publish to website: Yes

Job description (attach/copy & paste/include link):

Moore & Van Allen, PLLC, a large southeastern law firm with a national practice, is seeking an experienced Transactional Lawyer for its Financial Services practice.

Preferred candidates would have four to seven years (will look at three to eight years) of transactional experience and must have a working knowledge of syndicated credit facilities and leveraged finance transactions. Excellent academic performance and strong interpersonal skills are required. Competitive compensation package includes full benefits.

JOB REQUIREMENTS

Juris Doctor degree (or equivalent degree)
Admission to the North Carolina State Bar preferred.

https://mvalawselfapply.viglobalcloud.com/viRecruitSelfApply/RecApplicantEmail.aspx?Tag=150cd596-6e1b-4967-b510-f798db1cdc85

Client - Buchalter

Primary Contact: Ashley Landsberg

alandsberg@buchalter.com

Fee - 18%
Title - Litigation Assistant

Location - Salt Lake City

Perm/Temp/Temp-to-Perm - Perm

Pay range/Exemption Status/Working hours: 75-90k (non-exempt) HARD STOP AT 90k!!! SALARY IS BASED ON EXPERIENCE!!!!!

Remote options/Vax status (if applicable) - Hybrid - in-office 4 days per week. No Vax required (1st 2 months is 5 days in-office)

Important skills/specifications the client requires:

Interview Process: 2 rounds video

Publish to website: YES

Client - ArentFox Shiff

Contact: Stacy Foreman, Stacy.foreman@afslaw.com

Fee - 20%
Title - Human Resources Generalist/Business Partner

Location: DC

Perm/Temp/Temp-to-Perm - Perm

Pay range: 85,252 to a maximum of $127,879 (Exempt)

Remote options/Vax status (if applicable) - Hybrid - in-office 3 days per week.

Interview Process - 2-3 rounds video

Publish to website (yes)

They are at 150 billable hours a month (1800 a year)
Local, State, and Federal Fillings (Firm has attorneys in several different states)
Want someone with Commercial Litigation, and specifically mentioned not wanting to see folks from PI or IP firms, want someone who more closely fits their practice expertise. The firm represents businesses both on the plaintiff and defense side and often works on Receivership rulings and related debt collection.
Team environment and paralegals are not assigned to attorneys specifically, more project based. All staff levels work together and they seem to have a good culture.
Firm has health, dental, 401K (not matched), but currently doesn't have Vision.

Client: Robins Kaplan

Primary Contact: La Donna Bryant-Wilson

Fee %: 22

Title: Litigation Legal Assistant x 2

Openings: 2

Location(s) - Los Angeles

Pay Range/Working Hours: $48-$56hr (non-exempt) and hours are 8:30AM to 5PM (EST)

Remote options: Three days in, 2 out. First 90 days is in the office

Important skills/specifications the client requires: Each person will support 3 attorneys to start, then go to 4. They are looking for business litigation or complex civil litigation. One of the attorneys practices in the unique space of Catastrophic loss in Insurance. Seeking close to 10 years. Provide 3 weeks of extensive training.

Interview Process: 2 Rounds - HR in Minneapolis then on-site with partners

Publish to website: No

Client: Arent Fox
Primary Contact: Stacy Foreman
Fee %: 20%
Title: Senior Paralegal or Paralegal Specialist (Trademark)
Location(s): San Francisco, DC, Boston, Chicago, LA, NYC
Perm/Temp/Temp-to-Perm: Perm
Pay range/Exemption Status/Working hours: 37.5 hour work week / non-exempt

Senior Paralegal: is a minimum of $85,000 to a maximum of $127,800 per year.
Paralegal Specialist: is a minimum of $92,000 to a maximum of $138,000 per year.

Remote options: hybrid 3 days / week in office.

Important skills/specifications the client requires: Senior Paralegal MUST have 7 years of exp, Paralegal Specialist MUST have 13 years of experience
Any other information the client provided:
Interview process: phone screen with hr, and then 2 rounds
Publish to website (yes or no): Yes
Job description (attach/copy & paste/include link):https://arentfoxschiffselfapply.viglobalcloud.com/viRecruitSelfApply/RecApplicantEmail.aspx?Tag=bf28c0b5-549d-47b5-b989-b94441bbb2fb

UPDATE:

Salary depends on years of experience. Our compensation analyst will go by years of experience in this market. This position will be supporting 6-7 attorneys with a team of 3 other paralegals. They will also consider Legal Practice Assistants with commercial real estate experience.

Given the market I would estimate salary would be in the $60-70K range but let's see what we can ask for and what they push back on.

Client: Moore & Van Allen
Primary Contact: Colette Carulli
Fee %: 20%
Title: Commercial Real Estate Paralegal
Location(s): Charleston, SC 29401
Perm/Temp/Temp-to-Perm: Perm
Pay range/Exemption Status/Working hours: $60-70K non-exempt. 37.5 hour work week.
Remote options: FT on-site
Important skills/specifications the client requires: Bachelor's Degree plus 3+ years of commercial real estate paralegal experience
Any other information the client provided: Paralegal Cert preferred
Publish to website (yes or no): yes
Job description (attach/copy & paste/include link):

Moore & Van Allen PLLC, a dynamic and fast-growing full-service law firm of more than 400 attorneys and professionals, is seeking an experienced Commercial Real Estate Paralegal to join its Charleston, SC office. This full-time position, under the direction of an attorney will assist with commercial real estate closings, review title and survey, revise and review lease amendments, non-disturbance agreements and other documents; organize and maintain files; and prepare closing documents. The ideal candidate will possess a four year degree (or the equivalent), with at least three years of extensive commercial real estate experience in a paralegal role. Paralegal certification preferred; Must have strong communication and problem-solving skills, work independently, be professional, self-motivated and a team player with strong MS Outlook, Word and Excel skills.
Physical Requirements:

The work is primarily sedentary.
It requires the ability to communicate effectively using speech, vision, and hearing.
The work requires the use of hands for simple grasping and fine manipulations.
The work at times requires bending, squatting, and reaching, with the ability to lift, carry, push, or pull light weights.

Side Note: The director announced she would be leaving the firm last week! This is an EXTREMELY URGENT SEARCH!!!

Link for previous Director below:

https://www.linkedin.com/in/sacha-bhoorasingh-mba-sphr-548a54104/

Client - ArentFox Shiff

Contact: Stacy Foreman, Stacy.foreman@afslaw.com

Fee - 20%
Title - Director of Human Resources

Location: Washington, DC

Perm/Temp/Temp-to-Perm - Perm

Pay range:

$210,000 to a maximum of $300,000 (Exempt)

Remote options/Vax status (if applicable) - Hybrid - in-office 3 days per week.

Interview Process - 2-3 rounds video

Publish to website (yes)

Trust & Estate Litigation Associate

3-5 years of experience

San Francisco, Sacramento, or Walnut Creek (hybrid)

We are seeking a trust and estate litigation associate with at least 3 years in civil litigation experience to join our trust and estate litigation team, known as the Family Wealth Resolution & Disputes Practice Group. The associate will handle litigation matters related to trusts and estates, including drafting legal documents, participating in dispute resolution processes, and providing legal counsel to clients. Prior experience working with trust and probate litigation is preferred, but not required. This is a fantastic chance to explore a growing and intriguing field of litigation, become a subject matter expert, and work in a supportive and friendly atmosphere. At Hanson Bridgett, you’ll have close relationships with your peers, partners and clients—getting exposure to contested hearings, evidentiary hearings, mediations and depositions early and taking on challenging cases together. With a values-driven culture that measures its impact, you can be confident your influence will go beyond what's on paper and directly change the private clients you serve. This is a hybrid position based out of San Francisco, Sacramento, or Walnut Creek. The annual base compensation for this California position is approximately $190,000 to $210,000. Placement within the salary range depends up a number of factors including, but not limited to years of experience and professional skills required for the role.

Client: Cox Castle

Primary Contact: Leah Brackett- lbrackett@coxcastle.com
Fee %: 20%
Title: Senior Litigation and eDiscovery Paralegal
Location(s): Century City
Perm/Temp/Temp-to-Perm: Perm
Pay range/Exemption Status/Working hours: $115k- 135k exempt
Remote options: Hybrid 3/2
Important skills/specifications the client requires:

Any other information the client provided:
Interview process: Historically 3 rounds
Publish to website (yes or no): Yes
Job description (attach/copy & paste/include link):

Client: Day Pitney
Primary Contact: Valerie Mielnicki (vmielnick@daypitney.com)
Fee %: 25
Title:Private Client Attorney - Special Needs
Location(s): all CT offices
Compensation: DOE

Billable Requirement: 1800
Remote options: hybrid
Important skills/specifications the client requires:
Any other information the client provided: MUST HAVE SPECIAL NEEDS TRUSTS EXP - IF THEY DO NOT, THEY MUST SHARE WHY THEY ARE INTERESTED OR HOW THEY WOULD FIT
Interview process: first round is 30 min zoom with two partners; 2^nd round of several attorneys generally 90 mins; they are open to bringing to the office if they want too. Generally 2 round but possibly 3 rounds.
Publish to website (yes or no): yes
Job description (attach/copy & paste/include link):

https://www.daypitney.com/private-client-trusts-estates-special-needs-planning

·What does the hybrid schedule look like in terms of in-office requirements?  The Palo Alto office would like the paralegal in the office 4-5 days per week.
·What are the standard hours for this role? Is it a 40 hr/wk, 37.5 hr/wk, 35 hr/wk or other?  36.25 hours/week
·Is the role non-exempt?  Non-exempt
·Are there any other important points that I should be aware of?  Anything that doesn't come through in the job description?  Experience with trials and high-dollar value complex litigation are required. Five to seven years experience with an AmLaw 200 firm/Fortune 500 clients is preferred. Experience working on securities matters is a plus. Nothing else I can think of but feel free to let me know if you have additional questions.

Primary Contact: Carmen Politis
Fee %: 18%
Title: Treasury Analyst
Location(s): Washington DC
Perm/Temp/Temp-to-Perm: Perm
Pay range/Exemption Status/Working hours: $69,000 - $97,000K non-exempt
Remote options: Remote - but still local to DC office
Important skills/specifications the client requires:
Any other information the client provided:
Interview process:
Publish to website (yes or no): Y
Job description (attach/copy & paste/include link): attached

Client: Arnold & Porter
Primary Contact: Shawn McGee
Fee %: 20%
Title: Senior Policy Specialist (2 roles)
Location(s): DC
Perm/Temp/Temp-to-Perm: Perm
Pay range/Exemption Status/Working hours: $95k-$185k (exempt)
Remote options: Hybrid (2-3 days In-Office); changes every week from 2-3
Important skills/specifications the client requires: see JD

Any other information the client provided: Please submit a cover letter, resume, transcripts, and a 3-5 page writing sample on an advocacy-based topic of their choosing. Submitting a writing sample of more than 5 pages or failing to submit a transcript will eliminate a candidate from consideration.
Interview process: TBD
Publish to website (yes or no): Yes
Job description (attach/copy & paste/include link):

JD Link: A&P - Sr Policy Specialist

Client: Arnold & Porter
Primary Contact: Shawn McGee
Fee %: 20%
Title: Policy Advisor
Location(s): DC
Perm/Temp/Temp-to-Perm: Perm
Pay range/Exemption Status/Working hours: $165k-$225k (exempt)
Remote options: Hybrid (2-3 days In-Office); changes every week from 2-3
Important skills/specifications the client requires: see JD

Any other information the client provided: Please submit a cover letter, resume, and a 3-5 page writing sample on an advocacy-based topic of their choosing. Submitting a writing sample of more than 5 pages will eliminate a candidate from consideration.
Interview process: TBD
Publish to website (yes or no): Yes
Job description (attach/copy & paste/include link):

JD Link: Arnold & Porter - Policy Advisor

Hinckley Allen is seeking a paralegal to join a dynamic and sophisticated Trusts & Estates practice in our Hartford office. The ideal candidate will have a minimum of five (5) years of experience in handling of all aspects of the estate and trust administration process. Fiduciary administration and/or accounting experience is desirable. Primary responsibilities will include:

Preparation of probate pleadings (petitions, inventories, accountings, final reports, etc.);
Preparation of documents relating to the identification, collection, and valuation of assets;
Fiduciary accounting; and
Preparation of estate, gift, and income tax returns.

There will be substantial client contact as well as interaction with the department’s attorneys. The position offers an excellent opportunity to assume significant responsibility and hands-on experience in a collaborative, sophisticated and team-oriented work environment. Candidates must have excellent oral and written communication, computer (including Microsoft Word and Excel), problem-solving, multitasking, and organizational skills. Must also be highly motivated and have the ability to work both independently and as part of a larger team.

Update 4/3/25: I had a zoom regarding this role with 4 people from Gibson Dunn - they want to fill this.

Director of the Managing Attorney's Office is Laura Coppola - she oversees teams in CA/TX/NY and is the hiring manager for the role.

Managing Clerk in Texas is Maurcie Parmley - this Sr. Docketing Specialist sits below Maurcie - she will be a key decision maker.

Docketing Specialist - we placed last year, Heather Young the Sr. Docketing Specialist sits about this role

Gibson knows that Tx doesn't have many firm's with Litigation Docketing focused roles in Texas, so litigation paralegals will likely be where this role comes from. NO IP

Requirements
efiling - state (TX) and Federal
Docketing - courtalert is a plus
Research - experience researching court procedures / frcp / etc - this role will be consulting/guiding/handling complex court filings. This skillset/knowledge will be key. They will likely have some form of testing.

Big Law is preferred, but open to review.

Any of these certs would be very helpful in getting through...

Litigation Paralegals with NALS, NALA, or TBLS paralegal certification should have the research / procedural experience for this role - the team mentioned they have CLE requirements....

Additional Details:

Does this role have standard in-office requirements or is it mostly remote? Primarily remote with flexibility to come into the office.

What are the standard hours for this role? Is it a 40hr work week? 36.25 hours, tbd on schedule.

Is the role non-exempt? Yes

Is either office preferred? Either office is fine.

Are there any other important points that I should be aware of? Anything that doesn't come through in the job description? It is likely that ideal Texas candidates will be litigation paralegals with certifications/trial experience and will not necessarily have docketing listed. If there are candidates with docketing, please include them as well but paralegals should be put with equal weight.

Client - Gibson Dunn

Job Contact - Lily Madrigal

Fee - 22%
Title - Senior Litigation Docket Specialist
Location - Dallas or Houston
Perm/Temp/Temp-to-Perm - Perm

Pay range/Exemption Status/Working hours: - $95 - 115K (I 'm waiting to hear if non-exempt )
Remote options - I'm waiting for confirmation of this.... Last time this role was hybrid - 2 or so days a week - but they may have some flex for the right candidate - sound very flexible

Important skills/specifications the client requires:

At least five years of litigation docketing and paralegal experience, preferably in a large law firm.
Strong knowledge of Texas state and federal court rules and electronic filing systems (e.g., e-File Texas, PACER, NexGen).
Experience with rules-based calendaring software (e.g., CourtAlert, CompuLaw).
Familiarity with Westlaw, Practical Law, and Lexis.
A paralegal certificate or relevant certification (NALS, NALA, or TBLS) is preferred.

They use CourtAlert

BIG Law Experience will be highly preferred.

Need to do high volume of eFiling and Docketing

Any other information the client provided:

This role supports the Managing Attorney’s Office with court filings, docketing, and research, ensuring compliance with Texas state and federal court procedures.

Interview process: likely 3 rounds
Publish to website (yes or no): Y

JOB DESCRIPTION

· Someone in MI – in office 5 days/week; commercial litigator – knows receiverships (acting as a receiver or they are counsel to a receiver …)

· Or a combination of above – handles commercial litigation (any commercial litigation – employment, or business, or RE or whatever) and is a receiver OR someone that does one or the other background (BOOK IS HELPFUL – especially if it is employment, HR, RE litigation, products litigation …

**description says 10 years but 5-10 years is a good starting place

The Real Estate Practice Group of our client is seeking a Senior Paralegal for its New York office. This role involves supporting attorneys and specialists in real estate transactions, including preparing, reviewing, and organizing loan documents, titles, surveys, and zoning materials. Responsibilities include reviewing title commitments, negotiating and clearing titles, handling due diligence, drafting loan and property documents, and assisting with corporate formation. The Senior Paralegal will also train entry-level paralegals, attend meetings, and notarize loan documents.

Candidates must have at least five years of title and survey review experience, superior organizational and communication skills, and strong attention to detail. The role requires multitasking, critical thinking, and the ability to work under pressure in a fast-paced environment. A high school diploma is required, though a bachelor’s degree is preferred. Applicants must also be eligible for a New York Notary commission.

The position offers a base salary range of $79,350 to $115,000, depending on qualifications, experience, and location. Candidates should submit a cover letter, resume, transcript, and a short writing sample for consideration. Flexibility to work overtime, including nights and weekends, may be required.

[notes] => Client: Arnold & Porter
Primary Contact: Shawn McGee
Fee %: 20%
Title: Real Estate Paralegal
Location(s): NY
Perm/Temp/Temp-to-Perm: Perm
Pay range/Exemption Status/Working hours: $79,350k-$115k (non-exempt)
Remote options: Hybrid (2-3 days in-office)
Important skills/specifications the client requires:
Any other information the client provided:
Applicants should submit a cover letter, resume, school transcript, and a short writing sample for consideration.
Interview process: 2-3 rounds
Publish to website (yes or no): Yes
Job description (attach/copy & paste/include link):
LINK: A&P - Real Estate Paralegal

Real Estate Senior Paralegal

The Real Estate Practice Group of Arnold & Porter has a Senior Paralegal opening in the New York office. The Senior Paralegal supports the Real Estate Practice Group under the direct supervision of attorneys and specialists.

Essential responsibilities include but are not limited to:

Training Transaction Assistants (entry-level paralegals).
Assisting attorneys with preparing, reviewing, and organizing loan documents, titles, surveys and zoning due diligence materials in anticipation of closing, and handling post-closing matters including closing binder preparation, and transmittals and recordation of loan documents.
Reviewing and analyzing title commitments, pro-formas, policies, underlying documents, and preparing title objection letters.
Negotiating and clearing titles.
Ordering, organizing, and reviewing zoning reports, lien searches, title reports, surveys and zoning materials, environmental reports, and property reports on data site.
Reviewing, researching, and analyzing zoning reports/issues and zoning materials, environmental reports, engineering reports, licenses, permits, and service contracts.
Drafting and reviewing mortgages, notes, loans documents, deeds, assignments, prepares payoffs and termination documents, UCC’s, estoppels, tax forms, affidavits, leases and ground leases.
Preparing abstracts of leases, mortgages, zoning materials, property condition reports, environmental reports, CCR’s and REA’s.
Reviewing and preparing corporate formation documents.
Attending conference calls and meetings regarding deal progress.
Notarizing loan documents.

Qualifications:

A minimum of a high school diploma, with a bachelor’s degree strongly preferred.
Minimum of five (5) years of title and survey review experience.
Superior organizational skills with the ability to prioritize and manage a large workload efficiently and effectively.
Highly detail-oriented, including the ability to assess and respond to underlying detail issues and implications.
Excellent written and oral communication skills.
Exceptional interpersonal skills, a commitment to professionalism, integrity, and collegiality.
Proven ability to multi-task and set priorities while meeting deadlines in a fast-paced environment.
Exceptional problem-solving skills, critical thinking abilities, and the ability to work well under pressure.
Flexibility to work overtime as necessary, including nights, weekends, and travel, as necessary.
Have, or be eligible to apply for a New York Notary commission.

The Conflicts Administrator, based in Washington, DC, is responsible for researching and analyzing complex business relationships to identify potential legal conflicts. This senior-level role provides conflict analysis support to attorneys and staff by conducting research on new clients, performing conflict checks, advising junior staff, summarizing potential conflicts, and maintaining database integrity. The administrator also collaborates with peers to manage departmental workflow, review complex assignments, and oversee training for staff and new attorneys. Additionally, the role involves reviewing lateral attorney conflicts and being available for urgent matters on a rotating basis.

Key responsibilities include conducting research using databases such as Mergent, SEC Filings, Lexis, and Westlaw, analyzing reports, corresponding with attorneys and staff, and assisting the Director and General Counsel with special projects. The position requires strong analytical, organizational, and communication skills, along with proficiency in Intapp Open, MS Office Suite, iManage, and legal research tools. A bachelor’s degree is required, with a preference for research-related fields. At least five years of experience in conflicts, legal research, or paralegal work is required, with supervisory experience preferred. The salary range is $99,461.60 to $149,192.40 per year, depending on experience, education, and qualifications.

A law firm is seeking a Business Development Coordinator to support marketing and business development efforts within its Litigation Department, including White Collar, Complex Litigation, and Securities Enforcement practice groups. Based in New York or Washington, D.C., the role involves assisting with proposals, pitches, legal ranking submissions, and coordinating events such as conferences, sponsorships, and speaking engagements. The coordinator will collaborate with attorneys, business development managers, and marketing staff to develop compelling proposals, conduct industry research, and maintain marketing collateral. Additional responsibilities include tracking business development opportunities, leveraging CRM and experience databases, and working with the marketing communications team to promote the firm’s brand.

The ideal candidate will have a bachelor’s degree and at least one year of relevant experience in marketing, business development, or proposals, preferably in a law firm or professional services environment. Strong writing, organizational, and project management skills are essential, along with proficiency in Microsoft Office and familiarity with CRM systems. The position requires the ability to manage multiple projects, meet deadlines, and communicate effectively with attorneys and staff. The anticipated salary ranges from $60,000 to $75,000, with eligibility for overtime and a potential discretionary bonus based on experience and performance.

[notes] => Client: Arnold & Porter
Primary Contact: Shawn McGee
Fee %: 20%
Title: Business Development Coordinator
Location(s): NY or DC
Perm/Temp/Temp-to-Perm: Perm
Pay range/Exemption Status/Working hours: $60k-$75k (non-exempt) + possible bonus
Remote options: Hybrid (2-3 days in-office)
Important skills/specifications the client requires: Minimum of one year of marketing, business development, and/or proposal experience, preferably in professional services or law firms. Legal marketing experience is preferred. Litigation experience is a plus.
Any other information the client provided:
Interview process: 2 rounds
Publish to website (yes or no): Yes
Job description (attach/copy & paste/include link):
Link: A&P - BD Coordinator - NY or DC

Business Development Coordinator

The Marketing Department of Arnold & Porter has an opening for a Business Development Coordinator in the New York or Washington, DC office. The Coordinator is responsible for supporting the business development activities for the Litigation Department, including the White Collar, Complex Litigation, Securities Enforcement & Litigation, and Appellate & Supreme Court practice groups. A significant amount of time will be dedicated to assisting with pitches, proposals, submissions for legal publications, and coordinating and assisting with webinars, sponsorships, and conferences. The role may also be called on to support other practices, industry, or working groups as needed.

This position will report to the Business Development Director and work closely with lawyers, business development managers, and other firm staff to coordinate practice group and individual attorney business development and marketing efforts. A successful candidate will be a self-starter, detailed oriented, with a strong work ethic, dedicated to providing the highest level of service to our attorneys, clients, marketing department, and others across the firm. While the Coordinator will have plenty of individual responsibilities, they work as part of a team that supports each other as needed on all marketing and business development projects.

Responsibilities include, but are not limited to:

Working with Business Development Managers and Specialists to provide support for the full range of practice group marketing and business development activity.
Supporting the RFP, pitch, and proposal processes from planning through submission. Elements of this responsibility include, for example:
- Working with attorneys, marketing staff, and other firm personnel in the development and execution of proposals and presentations.
- Organizing information relating to proposals and coordinating personnel contributing to the proposal processes.
- Identifying most applicable content and editing existing content for proposals and pitches.
- Coordinating information and research requests with research analysts, accounting personnel, and Firm’s reference librarians.
- Coordinating the assembly/production and delivery of finished product.
Collecting and coordinating data for practice group submissions to various legal publications, including Chambers, The Legal 500, Law360, and Benchmark Litigation, among others.
Coordinating in-person and virtual conferences, seminars, forums, sponsorships, and speaking engagements; assist with internal and external events as needed, including on ground support.
Coordinating with Business Intelligence to generate reports on specific clients or prospective clients, industry and market trends, and competitive intelligence reports.
Coordinating with Marketing Communications and Social Media team to promote the firm, practice, and attorneys.
Leveraging firm CRM and Experience databases to identify and confirm relationship targets, and relevant experience for business development opportunities.
Maintaining and updating marketing collateral, including relevant practice group brochures, one-pagers, PowerPoint decks, attorney bios, experience lists, and newsletters, among others.
Recording and tracking business development opportunities and prepare reports as needed.

Qualifications:

Bachelor’s degree required.
Minimum of one year of marketing, business development, and/or proposal experience, preferably in professional services or law firms. Legal marketing experience is preferred. Litigation experience is a plus.
Prior experience in proposal assembly and creation preferred.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.)
Demonstrates strategic focus and self-motivation.
Ability to work independently as well as on a team.
Ability to work in an environment with shifting priorities and deadlines.
Ability to communicate clearly and effectively, in oral and written form, with people at all levels within the Firm.
Exhibit superior attention to detail and pride in high quality deliverables.
Must have the ability to multi-task and prioritize in a fast-paced environment.

Client: Rivkin Radler
Primary Contact: Jean McCann
Fee %: 20%
Title: Legal Assistant Floater
Location(s): Uniondale, NY 11556
Perm/Temp/Temp-to-Perm: Perm
Pay range/Exemption Status/Working hours: $55k-$75k (9a-5p ET / 40hrs) non exempt
Remote options: Hybrid (3 IN / 2 OUT)
Important skills/specifications the client requires: strong Litigation, Corporate and Trust & Estate experience

Any other information the client provided:
Interview process:
Publish to website (yes or no): Yes
Job description (attach/copy & paste/include link): Not on website

Legal Assistant Floater

Rivkin Radler is seeking a Legal Assistant Floater with strong Litigation, Corporate and Trust & Estate experience. Proficient in Microsoft Word and Excel.

Responsibilities include:

Assist attorneys with client communication, creating, formatting and revising legal documents, straight typing and proofreading work for accuracy.
Use of Firm Macros.
Pleading Preparation.
Conversion of Documents from PDF to Word.
Winscribe Transcription.
Knowledge of Kofax PDF Functions.
Scan and e-mail documents.
Enter attorney time using iTimekeep.
Submitting expense and reimbursement reports using Chrome River.
Electronic filing of court documents using the NYSCEF and CM/ECF platforms.
Schedule zoom meetings and conferences.
Submit vendor invoices for payment.
Demonstrate an attitude of cooperation with legal staff, peers, and administrators.

Hybrid Schedule:
Mandatory 3 days a week in office, 2 days a week remotely.

Hours:
9:00 a.m. to 5:00 p.m.

Congenial fast-paced environment, competitive salary and benefits. EOE.
Job Type: Full-time

The annualized salary range for this position is $55,000 to $75,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

Client: Kelley Drye

Primary Contact: Janet JLuce@kelleydrye.com

Fee %: 20%
Title: Bankruptcy Practice Group Coordinator

Location(s): New York City

Perm/Temp/Temp-to-Perm: Perm

Pay range/Exemption Status/Working hours: $110k-$120k exempt

Remote options: Hybrid 3/2

Important skills/specifications the client requires:

Any other information the client provided:

Interview process: 3 rounds

Publish to website (yes or no): Yes

Job description (attach/copy & paste/include link):

Kelley Drye & Warren LLP, a powerhouse firm with the heart of a boutique, is seeking a Practice Group Coordinator to work with the attorneys and professionals in the firm’s Bankruptcy and Restructuring practice group. Reporting to the COO, CAHRO, and Practice Group Leader, the Practice Group Coordinator will help ensure the practice group operates efficiently, pursues attractive new business opportunities, and delivers high-quality services to clients. Their support will enable attorneys to focus on client work and legal strategy, contributing to the overall success of the firm.
Responsibilities include, but are not limited to, the following:
Practice Operations: Help manage day-to-day operations of the bankruptcy practice group, including coordinating meetings, preparing agendas, and documenting key decisions and action items. Maintain detailed progress notes for ongoing initiatives.
Financial Oversight: Assist in budget planning for the practice group and monitor expenses throughout the year.
Events: Project manage logistics related to practice group hosted client events, conference attendance and speaking engagements for individual lawyers, and group participation at industry events. Collaborate with Marketing and external events company to manage events. Serve as primary liaison with industry trade groups and other organizations the bankruptcy group partners with.
Business Development: Work with practice group attorneys on business development initiatives with individual clients, new creditors’ committee opportunities, and related opportunities. Run protocol using new case filing data and financial analytics to identify creditors’ committee opportunities. Produce attractive PPT pitch decks and other marketing materials.
Research: Conduct company, industry and other business research using industry-specific database tools to synthesize findings into actionable intelligence. Track distressed opportunities of potential interest. Help respond to client requests for intelligence about distressed companies.
Marketing Communications: Coordinate with the Marketing Department to produce marketing content, issue communications, and maintain digital and social media presence. Help evaluate opportunities to submit for awards or inclusion in credible legal directories and work with Marketing to develop compelling submissions.
Data and Knowledge Management: Maintain the quality and accuracy of practice group experience lists and track results of pitches and proposals. Manage and maintain bankruptcy database of contacts, relationships, and referrals in the firm’s CRM.
Staffing: Coordinate with the Human Resources Department on initiatives related to recruiting and scheduling attorney performance reviews.
Skills and Qualifications:

Strong organizational skills with the ability to handle complex workflows and adhere to deadlines.
Strong verbal and written communications skills with attention to detail.
Familiarity with financial and credit intelligence databases, such as Reorg Research (Octus) and Debtwire, and with CRM systems, preferred.
A minimum of two years working in the bankruptcy area, preferably in a law firm setting.
Powerpoint and excel proficiency required.
Undergraduate degree with 3 to 5 years of applicable work experience.

Update 3/27/25:

Below are updated needs for the HK Practice Assistant in West Palm Beach. If you find candidates who have these skills coupled with longevity in their roles but are at a higher than listed compensation - please send them.

This is the update from HK:

I wanted to provide an update on the experience we are looking for the candidates to have. Please see below and let me know if you have any questions.

Complex, corporate big law litigation experience – our cases are very involved and candidates need to have this type of litigation experience.
General knowledge of litigation practices and procedures; knowledge of court systems (general district/small claims, circuit, federal, appellate).
Expertise with PACER and other electronic filing in state and federal courts, and administrative agencies.
Experience with docketing/calendaring of all case events/filing deadlines using a centralized docketing system/software.
Knowledge of court procedures and where to find Local Rules of Court and Judge’s Standing Orders.
Experience processing summonses, subpoenas, and discovery requests.
Experience with preparing legal documents (pleadings, discovery, document production materials, memoranda) and other correspondence.
Experience with Bates labeling and redacting documents for trial preparation; experience scheduling court depositions, hearings, and other meetings as determined by attorney.
Experience preparing for trial and knowing the process of what goes into preparing for trial and depositions.

This search was temp - then put on hold - now they are seeking Full time / Direct hire candidates. They are picky on longevity, but they are ready to hire. They passed on all of our temp candidates due to longevity.

Client: Holland & Knight
Primary Contact: Ilanna Goetz - Ilana.Goetz@hklaw.com

Fee %: 20%
Title: Practice Assistant (Litigation)
Location(s): West Palm Beach (nice office by Royal Park Bridge)
Perm/Temp/Temp-to-Perm: Temp to Perm -PERM
Pay range/Exemption Status/Working hours:

They are hoping for $32/hr ($62,400)- we can try up to $40/hr ($78,000) but that's not guaranteed to be considered

Hours - 9 - 5:30 = 37.5hrs/wk
Remote options: 1st 2 months maybe 4/5 days in office. Then hybrid - 3 days in office
Important skills/specifications the client requires:

Seeking 4/5 years supporting Litigation
Fed State Filing
**Notary is a plus** note in writeup
Hiring manager doesn't want jumpy - they are very critical of movement.
HR will discuss benefits etc during the screen if they need that information.

Any other information the client provided:

Firm pays for parking
Small Office - 23ish Attorneys with 4 Practice Assistants - team support situation

Interview process: HR Screen then a zoom then one or 2 in persons.
Publish to website (yes or no): Yes
Job description (attach/copy & paste/include link):

Job Description
General Description:
Practice Assistants provide high quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The practice assistant position is currently a hybrid role with designated days required to be in the office, which may change depending on future needs of the firm or industry standards.
Key Responsibilities and Essential Job Functions:

Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone and in person; answer telephone providing responses to routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.
Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.
Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals.
Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly.
Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.
Open, prioritize and distribute mail (both paper and electronic); coordinate mailings, deliveries, and copying, scanning, and printing, when appropriate.
Enter and manage work requests from lawyers in the firm’s workflow tool and complete according to provided deadline(s).
Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, document services, accounting, billing, and records.
Perform all file maintenance, including saving documents to the document management system.
Assist lawyers with time entry, billing, and collection, as needed.
Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.
Perform clerical duties for non-legal departments, as needed.
Special project and duties as assigned.

Required Skills:

Advanced knowledge of Microsoft Office Suite and Adobe.
Experience with document management systems.
Experience with electronic signature software programs.
Proficiency in core legal administrative assistant functions and advanced technical and communications skills.
Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.
Ability to take direction and work independently with little supervision.
Ability to effectively work well with others.
Effective and professional interpersonal and communication skills.
Ability to write clearly and professionally, with excellent proofing skills.
Strong work ethic with ability and commitment to maintain confidentiality.
Ability to lift and carry up to 30 pounds.

Required Qualifications & Education:

Bachelor’s degree preferred.
4 to 5 years supporting lawyers and paralegal with administrative or client-related tasks, preferred.

Physical Requirements:

Ability to sit or stand for extended periods of time.
Moderate or advanced keyboard usage

Update 3/19/25: they are moving this office (Century City) to a 4/1 hybrid schedule.

Client: Covington

Primary Contact: Molly MWinawer@cov.com

Fee %: 18%
Title: Legal Administrative Assistant

Location(s): San Francisco

Perm/Temp/Temp-to-Perm: Perm
Pay range/Exemption Status/Working hours: Up to $105k non-exempt

Remote options: 3/2
Important skills/specifications the client requires: Admin role, but if they have litigation it's a plus!..Intense testing is required.

Interview process: 3 rounds

Publish to website (yes or no): yes

Job description: Attached

- https://ubglaw.acquiretm.com/job_details_clean.aspx?ID=1704