Chicago IL
Manufacturing

Transactional Secretary

CM Legal

Transactional Secretary

The Transactional Secretary/Practice Specialist I will be working for the Firm’s Support Services. This position requires a highly motivated individual with a minimum of 6+ years of large law firm experience providing transactional and litigation support. Extensive knowledge of litigation (e-filings) and trial procedures, federal, state and appellate court procedures, and federal and state court rules is required.  Ideal candidate will have excellent technical, organizational and administrative skills as well as strong interpersonal relationships skills. The ideal candidate would thrive on working and interacting with all levels of firm personnel and have excellent verbal and written communication skills. The candidate must have the ability to prioritize and work independently in a fast-paced environment.  This person should be able to work under pressure, remain flexible, be proactive, resourceful and efficient.  Candidate must be able to handle multiple projects and changing priorities on a busy desk. It is essential that the Candidate can work productively in high pressure situations and remain professional at all times.
 
Responsibilities:

  • Format, input, edit, retrieve, copy, scan, and transmit legal documents
  • Prepare pleading documents for filing and service
  • Prepare discovery documents for service
  • eFiling – State, Federal and Appellate Courts
  • Create litigation binders, indexing and filing documents, organize and file case documents
  • Editing Contracts
  • Business Intakes
  • Utilize docketing/calendaring department to track court and filing deadlines
  • Attorney timesheets, expense summaries, and client bills
  • Assists with overflow work and other projects as assigned
  • Performs overflow typing, filing, or photocopying as time permits and as requested by other attorneys
  • Mailings
  • Maintain client confidence by keeping client/attorney information confidential
  • Type 75+ wpm and have excellent spelling, grammar and punctuation
  • Ability to learn new skills and systems quickly
  • Perform additional administrative and support tasks as requested

 
Essential Functions of Job:

  • Format, input, edit, retrieve, copy, scan, and transmit legal documents
  • Prepare pleading documents for filing and service
  • Prepare discovery documents for service
  • eFiling – State, Federal and Appellate Courts
  • Create litigation binders, indexing and filing documents, organize and file case documents
  • Editing Contracts
  • Business Intakes
  • Utilize docketing/calendaring department to track court and filing deadlines
  • Attorney timesheets, expense summaries, and client bills
  • Assists with overflow work and other projects as assigned
  • Performs overflow typing, filing, or photocopying as time permits and as requested by other attorneys
  • Mailings
  • Maintain client confidence by keeping client/attorney information confidential
  • Type 75+ wpm and have excellent spelling, grammar and punctuation
  • Ability to learn new skills and systems quickly
  • Perform additional administrative and support tasks as requested

Qualifications and Experience 
Required Qualifications: 6+ years of transactional experience in a law firm

Education
Required: Some college courses completed
Preferred: Bachelor’s Degree 

License and Certification 
Preferred: Secretarial Certification a plus; ABA approved Paralegal Certification

Computer/Software Knowledge
Required: Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies. Candidate must have the ability to learn new skills and systems quickly.

Work Environment

  • This position requires that you work fully onsite in the Chicago office Monday thru Friday.
  • Overtime may be required as the job duties demand.

 

  • Max. file size: 300 MB.

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