Tampa FL

Transactional Legal Admin Assistant

CM Legal

Transactional Legal Admin Assistant
A Transactional (Corporate) Legal Administrative Assistant (LAA) is responsible for assisting in day-to-day operations of attorney practices, including carrying out administrative services, providing support to practice group(s) to which the LAA is assigned, and ensuring that attorneys are able to provide exceptional service to their clients. The ideal candidate has a strong work ethic, exceptional problem solving skills, and is comfortable working in a fast-paced and dynamic workplace. Will also assist attorneys in the drafting, execution and delivery of documents required to form, merge or acquire, maintain or dissolve business entities
Essential Duties:

  • Maintains regular and punctual attendance.
  • Writes, proofreads, sends, files, and manages correspondence, memos, pleadings, contracts, forms, indices, and other related documents.
  • Receives, reads, and routes incoming mail.
  • Transcribes dictation.
  • Answers telephone and routine questions. Routes calls as needed to appropriate members within the organization.
  • Manages appointments and maintains updated contacts.
  • Calendars all relevant deadlines.

Other Responsibilities:

  • Prepare attorney confirmation letters upon request by clients
  • Respond to client requests
  • Assist with due diligence in mergers and acquisitions
  • Prepare, search, review and file Uniform Commercial Code filings
  • Order and review certificates of good standing for business entities
  • Prepare stock certificates for business entities
  • Obtain federal employer ID numbers from the Internal Revenue Service for business entities and pension plans
  • Prepare annual resolutions for business entities
  • Prepare and file documents to amend formation and qualification documents in various states for business entities
  • Prepare closing transcripts from transactions
  • Prepare and maintain entity minute books
  • Business entity research on various state agency websites
  • Prepare and file annual reports for business entities with state agencies
  • Assist with charitable registrations
  • Assist with preparation and filing of franchise registrations
  • Order certified copies of formation documents from state agencies
  • Coordinate apostille process for documents from state agencies
  • Prepare and file statutory agent updates and resignations with Secretary of State offices
  • Performs other work-related duties as assigned and appropriate for specific area(s) of law as assigned.
  • Attends staff meetings.
  • Assists other LAAs as needed with workload.
  • Updates job knowledge by participating in ongoing educational opportunities, including but not limited to reading professional publications.
  • Furthers organization goals by accepting ownership for accomplishing new and different requests as well as exploring opportunities to add value to job accomplishments.

Job Requirements:
Education, Experience and Skills Required:

  • Transactional: 5 years (Required)
  • Legal: 5 years (Required) 
  • Reporting and research skills.
  • Advanced verbal and written skills including strong command of spelling, punctuation, and grammar.
  • Interpersonal skills to maintain strong client and co-worker relationships.
  • Highly organized and has acute attention to detail.
  • Confidential.
  • Dependable.
  • Types a minimum of 60 wpm.
  • Basic knowledge of typical office equipment including multi-line phones, multi-function machines, cost recovery equipment, etc.
  • Intermediate knowledge of computer software including Microsoft Word, Outlook, Excel, PowerPoint, and Nuance PDF.
  • Minimum of high school diploma required.

Physical Requirements:

  • Standing and walking regularly, up to two hours per day.
  • Sitting position, static for up to one-half hour at a time, up to six hours per day.
  • Lifting and carrying up to 20 pounds occasionally.
  • Bending and stooping regularly, up to one hour per day.


  • Max. file size: 300 MB.

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