Washington DC

Senior Client Accounting Coordinator (DC)

CM Legal

Senior Client Accounting Coordinator

Our client is seeking a Senior Client Accounting Coordinator to join their Client Accounting team in the Washington D.C. office. This position has a hybrid in-office-remote working schedule.  The Senior Client Accounting Coordinator provides client accounting analysis and billing support to partners, prepares bills and follows up on all matters of billing and collection.

  • Prepares accurate and timely complex client bills including preparation of narrative descriptions, write offs, transfers, and on account applications.
  • Reviews information for client/matters which partners are responsible for billing and collecting (e.g. unbilled, unpaid bills, unapplied credits) and takes action as appropriate, or records data as needed.
  • Ensures timely follow up of all attorney requests by documenting such requests and seeking direction, as needed.
  • Prepares related internal request forms including account receivable write-offs, transfers to non-billable, etc.).
  • Monitors billing system to confirm the status of pending billing matters (e.g. write offs, transfers to non-billable and specialty rates) and updates logs as appropriate.
  • Promptly responds to all inquiries for information made by attorneys, legal assistants, and staff.
  • Maintains complete and up-to-date billing files which must include all supportive documentation for each partner and/or client.
  • Maintains an up-to-date set of billing instructions for assigned partners. 
  • Communicates situations as they evolve that may require Supervisor follow-up as well as suggesting possible solutions.
  • Assists department staff with questions concerning preparation of bills, charts, reports.
  • Assists with department quality control by proofing the work of department staff and outlining new work processes to facilitate efficiency and accuracy of work.
  • Completes billing and client analysis projects, as assigned (e.g., charts, reports, etc.)
  • Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
  • Performs frequent physical exertion including:  sitting, repetitive use of both hands, lifting and carrying up to 10 pounds.


  • Knowledge of relevant firm computer software programs (e.g., Outlook, Word, Excel) with the ability to learn new software and operating systems
  • Ability to use discretion and exercise independent and sound judgment
  • Excellent analytical, troubleshooting, organizational, and planning skills
  • Demonstrates close attention to detail.
  • Ability to handle multiple projects and shifting priorities.
  • Ability to work well independently as well as effectively within a team.
  • Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Education & Experience:

  • Bachelor’s degree
  • Minimum of five years directly related experience including three years in a law firm or professional services environment.


  • Max. file size: 300 MB.

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