Phoenix AZ
Legal

Records Manager

CM Legal

Records Manager

The Records Manager is responsible for bringing together all strands of the firm's physical and electronic files, archiving and destruction policy, while ensuring compliance with legal and regulatory requirements and meeting the needs of the business. The role assumes responsibility for managing the firm's onsite records, external archiving process, continuing to promote hard copy filing reduction initiatives and continually reviewing the Firm's archiving and records policy and requirements. The ideal candidate will have a strong understanding of records management principles, excellent organizational skills, the ability to work collaboratively with various departments, and manage a distributed team across the region.

Responsibilities

  • Evaluate and review records management processes to better develop standardized practices across the region in accordance with legal and regulatory requirements
  • Implement records retention policies; communicating with attorneys and clients regarding the disposition of physical and electronic files; maintaining records regarding file disposition
  • Manage physical and electronic records by overseeing the organization, indexing, storage, and retrieval of physical and electronic records
  • Conduct regular audits to ensure compliance of the firm's records policies and legal and regulatory standards
  • Effectively manage vendor relationships to ensure value and high standards of service
  • Develop and deliver training programs and workshops on records management best practices
  • Manage and assist assigned staff through coaching, records management systems training, and oversight of timecard approvals
  • Collaborate with IT and BAU on file transfer activities, recording relevant files, preparing file indexes, staging for review, and preparing for shipment
  • Develop and implement disaster recovery and business continuity plans for the firm's records
  • Assess daily demands, develop work plans, and assign tasks and special projects to Records team as needed

Skills and Experience

  • High School Diploma or equivalent
  • 3 – 5 years of records management experience in a law firm
  • 2+ years of supervisory experience in a records management role
  • Previous experience utilizing legal-specific records management systems and working knowledge of Microsoft products
  • Possess excellent leadership skills (i.e., organizing, planning, problem solving, and decision making) necessary for effective management
  • Strong communication and interpersonal skills with the ability to work collaboratively with various departments and stakeholders
  • Ability to multitask with attention to detail and accuracy
  • Ability to manage confidential information and sensitive situations with discretion

 

  • Max. file size: 300 MB.

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