Pro Bono Administrative Coordinator

Our client is seeking a Pro Bono Administrative Coordinator to engage in a range of administrative activities to support the Firm’s Pro Bono Program. This position is full-time and is resident in the firm’s Washington office with a hybrid as needed working arrangement. This position offers an opportunity to support the firm’s wide-ranging and award-winning pro bono program, through which the Firm provides free legal representation to economically disadvantaged clients and in matters which expand access to and equity in our justice system. A successful candidate will be self-starting, resourceful, thrive on multi-tasking, and take pride in quality of work.

Responsibilities

• Provide administrative support to carry out key functions of the Pro Bono Program.
• Assist in creating and maintaining intake files and responding to requests for pro bono representation.
• Provide data entry support in pro bono databases and Excel spreadsheets to assist in maintaining up-to-date information about client matters, Firm lawyers, pro bono program budgets, as well as to track internal processes and outreach.
• Retrieve, develop, and organize internal reports on pro bono program performance and metrics.
• Assist in drafting, editing, organizing, and maintaining content accessed by Firm lawyers on an internal pro bono portal.
• Utilize document management system effectively as a central repository for Pro Bono Program files.
• Assist in developing and updating content for pro bono promotional materials; maintain records of notable pro bono outcomes, awards, and accolades.
• Collect and compile information in response to requests from pro bono referral organizations and other external stakeholders.
• Identify inefficiencies and recommend solutions; assist team in managing priorities and agendas; work to improve the administrative functions of the Pro Bono Program.
• Support development and coordination of volunteer recognition initiatives, including firm-wide annual pro bono awards ceremony.
• Assist in planning and coordination of clinics, trainings, and other events.
• Ability to travel or work overtime as needed and approved.
• Perform other duties as necessary and as assigned.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• Minimum of two years of relevant work experience.
• Strong service orientation.
• Excellent written and oral communication, and the ability to effectively interact with internal and external stakeholders at all levels.
• Ability to maintain confidentiality and exercise a high standard of judgment and discretion.
• Proven organizational skills, attention to detail, and the ability to prioritize and handle multiple tasks efficiently in a fast-paced environment.
• Ability to work in a collegial team context, as well as to take initiative and work independently.
• Strong computer skills, including proficiency in Word, Excel, Power Point, and Outlook.
• You must be fully vaccinated against COVID-19 by your hire date to be eligible for starting in the role. Proof of vaccination will be required. Firm will provide reasonable accommodation(s) based on medical or religious grounds for qualified candidates.