New York City NY

Practice Group Administrator

CM Legal

Practice Group Administrator

Our client is seeking a Practice Group Administrator to join their busy IP and Trademark team. The Practice Group Administrator will be responsible for providing operational and functional oversight of the practice group in the areas of finance/pricing, business and client development, talent management, and execution of strategic growth.

Responsibilities/Essential Functions

  • Collaborate with partners to develop and execute best administrative practices and strategic plans, ensuring effective communication across the practice group.
  • Coordinates and processes billing to include processing invoices for vendors, drafting, editing, and preparing pre-bills and final bills per attorney/client specifications and/or guidelines.
  • Review and verify accuracy of billing and supporting documentation, as required.
  • Confirms correct rates and any fee arrangements are accurately reflected for each individual matter.
  • Create quarterly reports and monthly bill accruals for clients.
  • Create form database of IP documents and best practices.
  • Work with marketing to create marketing materials and to plan and execute group events and other initiatives, coordinate client meetings and communications, and support client presentations and proposals.
  • Coordinate with marketing and strategic pricing department.
  • Maintain and assist with practice group budget management, and provide feedback on client requests.
  • Review CLE opportunities and work with partners to fulfill the group’s educational needs.
  • Create and maintain filing systems for trademark prosecution and enforcement matters on NetDocs document system.

Education and Experience
Bachelor’s degree with 3-6 years of applicable work experience in a law firm setting.

Knowledge, Skills and Abilities

  • Excellent written and oral communication skills, able to work independently and proactively, in a fast-paced environment.
  • Ability to and build credibility and good rapport with lawyers, staff and clients.
  • Strong computer skills, including knowledge of Microsoft Word, Excel, and PowerPoint, are required. Aderant Expert, Chrome River and Net Docs experience preferred. Experience with trademark docketing and USPTO Financial Manager a plus.
  • Can organize, prioritize, plan, and multi-task to effectively meet deadlines.

The salary range displayed is specifically for those potential hires who will work or reside in New York City if selected for the role. Any offered salary is determined based on internal equity, internal salary ranges, market data/ranges, applicant’s skills and prior relevant experience, certain degrees, and certifications (e.g., JD/technology) for example. New York City Salary Range: Low: $80,000 High: $110,000.


  • Max. file size: 300 MB.

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