Cincinnati OH

Paralegal – Business (Cincinnati)

CM Legal

Paralegal – Business
Our client is seeking a Paralegal with 3+ years of corporate legal experience to support the Business team in the Cincinnati office.
General Duties:

  • Conduct factual legal research and analysis relevant to practice area using all available resources including print and electronic sources
  • Arrange for procurement of outside services such as statutory agent services, lien searches, state filings, securities filings, etc.
  • At the direction of the assigning attorney, correspond with outside counsel, filing agents, and clients
  • Organize and maintain internal files and closing materials for assigned practice group
  • Follow the ethical requirements set forth by the Rules of Professional Conduct of the applicable jurisdiction.
  • Clearly communicate in a concise (oral and written), professional manner.
  • Proactively provide support to attorneys as assigned
  • Draft routine legal documents and correspondence specific to the Business and Finance practice groups
  • File various documents with appropriate governmental bodies, including states, FINRA, and the SEC.
  • Perform reviews of various legal documents
  • Assist with diligence matters for various deal work
  • Process invoices for client disbursements and firm expenses for payment
  • Prioritize work, monitor deadlines, and communicate the same to the assigned team
  • Timely enter, review, and correct time entries
  • Act as liaison between attorneys and practice support teams.

Job Specific Responsibilities

  • Manage Docusign signature process and compile signature pages
  • Prepare closing binders/files for transactions
  • Assist in the formation of business entities, including corporations and limited liability companies
  • Coordinate with attorneys and prepare audit letters for clients
  • Draft and revise Articles of Incorporation/Formation
  • Prepare Simple Deeds and stock certificates; draft loan and/or general transactional documents
  • Review Letters of Intent, contracts, Loan Commitments, and UCC’s
  • Familiarity with Secretary of State websites, particularly for the states of Ohio, Indiana, and Kentucky
  • Prepare and maintain/update corporate minute books including ownership certificates and ledgers
  • Organize, participate, and assist in business transactions and prepare and update closing and other checklists
  • Update and maintain electronic data rooms
  • Run lien searches and litigation reports

Knowledge, Abilities, Skills, Interpersonal and Other Requirements

  • Maintain client confidentiality
  • Strong attention to detail
  • Proficient in Microsoft Office 365 – Word, Outlook and Excel
  • Proficient in computerized legal research programs including WestLaw, Lexis/Nexis, PACER, and other secure transfer programs.
  • Proficient in case management software and/or specialty practice area software where applicable
  • Proficient in Adobe Acrobat and other PDF software such as Power PDF
  • Proficient in CARTA – ability to submit materials to CARTA, review CARTA files, and update capitalization tables.
  • Adept at using Docusign and creating multiple-choice forms
  • Proficient in iManage Desksite – ability to perform searches and find documents for references (desired)
  • Notary (desired)
  • High school diploma required
  •  ABA approved paralegal certificate and three or more years of experience in a law firm or legal department of a corporation preferred


  • Max. file size: 300 MB.

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