San Diego CA
Administrative

Office Assistant (San Diego)

CM Legal

Office Assistant

Responsibilities:

  • Scan and process legal mail for multiple attorneys
  • Sort and distribute incoming mail and packages
  • Prepare outgoing mail and packages for shipment
  • Maintain accurate records of all incoming and outgoing mail
  • Answer phones, greet and direct clients and guests, adhering to security protocol
  • Conference room management, including scheduling conference rooms and maintaining appearance and supply levels
  • Coordinate catering
  • Maintain the overall cleanliness of kitchens, supply rooms and conference rooms
  • Keep files up to date, following a filing system, and organizing records, such as letters, legal documents, case files and correspondence
  • Operate digital image scanning equipment to capture images and generate associated text and follow established scanning and quality control procedures in producing digital files in specified format for further processing
  • Conduct quality checks and audits by verifying electronic images on the screen and correcting any scanning malfunctions
  • Assist with all Firm related clerical tasks including, but not limited to filing, faxing, scanning, sorting, typing and copying
  • Ensure the integrity and confidentiality of all records
  • Maintain inventory of office supplies and materials, including those specific to the mailroom supplies
  • Perform other duties as assigned by Management and/or Team Leaders

Qualifications:

  • Previous experience in an administrative or mailroom role preferred
  • Familiarity with office management procedures and equipment
  • Proficiency in MS Outlook or similar software for email, calendar, and document management
  • Proficiency in MS Word
  • Strong organizational skills
  • Ability to work under pressure and manage multiple tasks
  • Customer service experience
  • Dependable and reliable
  • People-oriented and enjoys group work
  • Adaptable and flexible with a capacity to shift directions frequently
  • Detail-oriented with a focus on precision
  • High tolerance for stress, thriving in high-pressure environments

Salary range: $45,000 – $55,000
 

  • Max. file size: 300 MB.

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