Denver CO
Administrative

Office Assistant (Denver)

CM Legal

Office Assistant

Our client is seeking an Office Assistant to support their Denver office.

Responsibilities:

  • Scan and process legal mail for multiple attorneys
  • Sort and distribute incoming mail and packages
  • Prepare outgoing mail and packages for shipment
  • Maintain accurate records of all incoming and outgoing mail
  • Answer phones, greet and direct clients and guests, adhering to security protocol
  • Conference room management, including scheduling conference rooms and maintaining appearance and supply levels
  • Coordinate catering
  • Maintain the overall cleanliness of kitchens, supply rooms and conference rooms
  • Keep files up to date, following a filing system, and organizing records, such as letters, legal documents, case files and correspondence
  • Operate digital image scanning equipment to capture images and generate associated text and follow established scanning and quality control procedures in producing digital files in specified format for further processing
  • Conduct quality checks and audits by verifying electronic images on the screen and correcting any scanning malfunctions
  • Assist with all Firm related clerical tasks including, but not limited to filing, faxing, scanning, sorting, typing and copying
  • Ensure the integrity and confidentiality of all records
  • Maintain inventory of office supplies and materials, including those specific to the mailroom supplies
  • Perform other duties as assigned by Management and/or Team Leaders

Qualifications:

  • Previous experience in an administrative or mailroom role preferred
  • Familiarity with office management procedures and equipment
  • Proficiency in MS Outlook or similar software for email, calendar, and document management
  • Proficiency in MS Word
  • Strong organizational skills
  • Ability to work under pressure and manage multiple tasks
  • Customer service experience
  • Dependable and reliable
  • People-oriented and enjoys group work
  • Adaptable and flexible with a capacity to shift directions frequently
  • Detail-oriented with a focus on precision
  • High tolerance for stress, thriving in high-pressure environments

The expected salary range for this position is between $45,000 and $55,000. The actual base salary offered will depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
 

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