Washington DC
Legal

Litigation Support Services Administrative Assistant

CM Legal

Litigation Support Services Administrative Assistant

Performs a range of administrative duties in support of the mission of the LSS and Department. Identifies problems and recommends solutions; always works to improve the administrative functions of the department.

Duties and Responsibilities:

  • Maintains financial system for outsourced expenditures and generates reports. Prepares purchase requests and authorizations. Serves as liaison with the Accounting Department and with the Purchasing Unit.
  • Assists Analysts with case work such as; data entry, proofing documents and vendor coordination for trial setup.
  • Maintains departmental tracking sheets.
  • Maintains department files, case/project files, subject files, vendors files, etc. Establishes new files, performs filing. Manages “reference collection” of periodicals, books and other information.
  • Maintains department bulletin board of upcoming conferences, training opportunities, and points of interest. Maintains department calendar to track leave and training.
  • Coordinates department meetings and events. Provides assistance to the Director and Manager.
  • Maintains assignment information, contact information, and assists with various departmental status reports.
  • Provides excellent customer service. Able to work in team environment and independently.
  • Answers phones, including the main department number. Distributes mail and routes requests to appropriate staff. Assists with ordering supplies, arranging for travel, and securing reimbursements of various kinds.
  • Timely and regular attendance.
  • Other duties as assigned.

Qualifications:

  • Excellent communication, organizational, and interpersonal skills.
  • Strong service orientation and an understanding of importance of developing effective working relationships others.
  • Proficiency in Microsoft Office and document management systems.
  • College degree preferred.

  • Max. file size: 300 MB.

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