Practice Assistant (General Litigation)

Our client is seeking a Litigation Practice Assistant for its Boston office. The Litigation Practice Assistant is responsible for administrative support for assigned attorneys including typing, filing, working with briefs, motions and pleadings; answering phone calls and scheduling appointments.

Responsibilities

• Thorough understanding of the processes of state and federal litigation.
• Knowledge of and experience with e‐filing, discovery, document production, trial procedures, document management, calendaring, case management, and client billing procedures.
• Review bills for accuracy and prepare transmittal letters to clients.
• Indexing and updating pleadings and discovery binders.
• Supporting legal research and communicating with vendors, experts, lawyers, opposing counsel, clients and staff.
• Type and edit documents from handwritten drafts and Dictaphone/Winscribe, including correspondence, memos, spreadsheets, etc. and proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and timeliness of final work product.
• Answer phones, take accurate messages, routes calls appropriately and responds to all inquiries.
• Make photocopies and scan documents, as needed.
• Establish, update and maintain client and internal files. Retrieve information from files when needed.
• Reconcile and submit attorney expenses using Chrome River software.
• Maintain attorney calendars; coordinate the scheduling of meetings, and make reservations for same using Condeco software.

Knowledge & Skills Required

• Proficient with Microsoft Office Suite.
• Detail‐oriented.
• Excellent interpersonal, written, verbal, organizational and problem‐solving skills.
• Ability to prioritize, multitask and meet deadlines.

Education and Experience Requirements

• High school diploma/GED
• 5 years’ experience as a litigation practice assistant
• Associates/Bachelor’s degree preferred

Physical Demands of Position
Work is performed in a professional office environment and requires the following during the work day:

• Must be able to remain in a stationary position for long periods of time (working at a computer)
• Repetitive movement (i.e. heavy computer/keyboard use).
• May require occasional light lifting (files, copy paper, etc.).

In addition to the essential functions outlined above:

• Individual in this position will provide additional assistance and support as directed by their supervisor.
• Available to work overtime.
• This job description is subject to change at any time.