Our client is seeking a Legal Administrative Assistant for their Tampa office with a focus on healthcare litigation. Candidates should have at least 4 years of experience in a legal administrative role centered on litigation.

Essential qualities include being proactive, flexible, and a strong team player with excellent organizational and communication skills. Proficiency in Microsoft Word, Excel, and Outlook is required, and experience with iManage is a plus. The role involves assisting attorneys with preparing, proofreading, and revising legal documents, scheduling court appearances and depositions, and managing calendaring and docketing. Additionally, candidates should have experience with e-filing documents in federal and Florida state courts, handling time entry and client billing, and maintaining files and records.

Other responsibilities include preparing and submitting Cash Disbursement Requests (CDRs) for vendor invoices, monitoring payment, submitting new business intake and conflict checks, scheduling travel and meetings, processing expense statements, and maintaining attorneys’ calendars and contact lists. The ability to multi-task and prioritize tasks based on business needs is essential, and backup coverage for other Legal Administrative Assistants may be required.