Los Angeles CA

Litigation and Transactional Legal Secretary

CM Legal

Key Responsibilities:

  • Provide secretarial support to attorneys including: creating, editing, revising, redlining, and/or proofreading documents from dictation, handwritten, typed and/or electronic copy.
  • Prepare/file paper and electronic documents with courts and agencies ensuring appropriate and relevant court procedures are followed and deadlines are met.
  • Facilitate the calendaring/docketing of court and discovery deadlines and other important dates in conjunction with the docketing department.
  • Coordinate logistics of depositions, mediations, arbitrations and/or trials (i.e. venue location, court reporter/videographer, etc.).
  • Process and route incoming/outgoing mail, faxes, and electronic communications.
  • Prepare new client/matter intake forms and engagement letters liaising with conflicts department as needed.
  • Process and monitor expense reports/reimbursements, vendor bills, and check requests.
  • Support the billing process: assisting attorneys with entering, proofreading and releasing time entries and coordinating with the billing team on the mailing of invoices.
  • Assist with managing the calendars of assigned attorneys: coordinating meetings, making travel arrangements, and arranging food orders. 
  • Maintain administrative and client files in electronic and paper format adhering to the Firm’s information governance policies and procedures.
  • Support other legal support services department projects and initiatives including providing back-up support to other legal secretaries as needed.

Experience & Qualifications:

  • High School Diploma, or equivalent, required; Bachelor’s degree preferred.  
  • A minimum of five (5) years of legal transactional/litigation experience required; experience supporting litigation attorneys required.
  • Familiarity with and strong working knowledge of legal terminology, legal and court proceedings including State and Federal court filing processes/systems.
  • Extensive experience in formatting pleadings and briefs, table of contents, table of authorities and styles.
  • Experience supporting multiple attorneys simultaneously. 
  • Strong time management skills including the ability to multi-task, prioritize work, and communicate workload challenges to attorneys and/or administrative manager.
  • Advanced knowledge of Microsoft Office and various legal software applications (i.e. iManage, Litera ChangePro, ChromeRiver, etc.)
  • Experience with timekeeping/billing software; experience with Aderant preferred.
  • Superior communication and engagement skills, including the ability to interact credibly and diplomatically with individuals at all levels of the Firm including clients.
  • Strong interpersonal skills including the ability to work effectively in a collaborative organization and to create consensus-based support for strategies and processes.
  • Exceptional organizational, grammar, spelling and proofreading skills to support heavy administrative responsibilities.
  • Ability to act as back-up to other team members to support additional attorneys when necessary
  • Type a minimum of 60+ WPM.
  • Max. file size: 300 MB.

Every connection begins with a conversation. Begin the legal recruitment process now.