CHARLOTTE LEGAL SECRETARY JOB DESCRIPTION

Seeking an Insurance Defense Legal Secretary with 5+ years of experience for our Charlotte office – First Party Property background preferred.  Exceptional verbal and written communication skills are a must.  Must be proficient in Word and Outlook.

JOB REQUIREMENTS

• Set hearings, depositions, mediations, and meetings for attorney
• Calendar deadlines for discovery, trial, etc.
• Scan and save all documents and mail into AIM [the Firm’s electronic case management system]
• Prepare documents for filing with state and federal courts (motions, answers, responses, removals from state to federal court, etc.)
• Prepare documents such as hearing notices, mediation notices, deposition notices, notices of filing, etc.)
• Process all invoices for subpoenas, document requests, deposition transcripts, etc.
• Save all email correspondence between attorney, paralegal and opposing counsel
• Transcribe dictation for attorneys
• Update/Keep track of case list, trial list and closing of files
• Open new files – run conflict checks, request parties to be added to AIM, and set up new files
• Communicate with clients, opposing counsel and vendors
• Handle travel arrangements for attorneys
• Set up conference room(s) for client meetings and depositions

A great working environment with a comprehensive benefits package. Salary commensurate with Legal Secretary experience and all candidates must have a stable work history and verifiable references.