San Francisco CA
Legal

Legal Secretary

CM Legal

Legal Secretary

JOB SUMMARY
The Legal Secretary is responsible for providing high quality and administrative and clerical support to a team of attorneys.

ESSENTIAL DUTIES AND RESPONSIBILITIES*

  • Prepare accurate and properly formatted correspondence, memoranda and other legal documents from handwritten drafts and transcription software
  • Prepare new case reports, run conflict checks, open new files, and prepare check requests
  • State and Federal court filing experience a must, including E-Filing
  • Create tables of contents and tables of authorities
  • Prepare government documentation or closing materials, as appropriate for practice of team attorneys
  • Daily time entry, as directed by individual team members
  • Prepare client billing, including review and edit of proformas as directed by billing attorney, preparation of cover letters, copying/scanning and mailing/emailing finalized bills to client and Accounting Department
  • Organize, scan, copy, fax and/or file legal documents in both paper files and in document management system, as appropriate
  • Schedule depositions, hearings, and meetings, organizing court reporters, conference rooms, catering and coordinating schedules as appropriate for practice of team attorneys
  • Facilitate the meeting of deadlines by keeping multiple agendas/calendars and provide timely reminders
  • Answer telephone calls, take notes/messages and redirect calls as appropriate
  • Coordinate travel arrangements for attorneys
  • Process reimbursements and vendor invoices

OTHER DUTIES AND RESPONSIBILITIES
Maintain client lists, contact lists and other electronic databases

MINIMUM QUALIFICATIONS
Knowledge/Skills/Abilities:

  • Knowledge of and proficiency in current office technology, including but not limited to, the MS Office Suite (Outlook, Word, Excel, PowerPoint)
  • Ability to type at least 60 wpm with a high degree of accuracy
  • Ability to work in a team environment with both attorneys and other colleagues
  • Ability to effectively communicate both verbally and in writing
  • Detail oriented with ability to handle multiple projects simultaneously and meet deadlines
  • Flexibility in daily schedule to meet Firm’s needs during periods of heavy workload or special projects; availability to work scheduled overtime, as needed

Education:
Minimum high school diploma or equivalent; college degree a plus, but not required.
 
Experience:
Minimum of 5 years of legal secretarial experience in a relevant practice area, with at least 2 years of experience supporting a billing attorney.
 
The annualized good faith base salary range for this position is a minimum of $80,000 to a maximum of $105,000 per year.  The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, education, applicable certifications, and other relevant professional licenses held, and the candidate’s overall qualifications for the position as assessed by the Firm.

 

  • Max. file size: 300 MB.

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