Legal Recruiting Assistant

Duties and Responsibilities:

• The Legal Recruiting Assistant provides administrative support to the Legal Recruiting department.
• Assists with the organization and implementation of the Summer Associate Program, including but not limited to, tracking pre-arrival information, drafting arrival notices, scheduling orientation sessions and exit interviews, creating nametags, and assisting in the planning of social events and training programs.
• Assists with all aspects of the on-campus interview process, including, but not limited to, registering for on-campus interview programs, resume collect programs and job fairs, maintaining on-campus interview and candidate files, and scheduling candidates for interviews.
• Responsible for answering the Recruiting Department main phone line and directing calls as appropriate.
• Responsible for monitoring the general Legal Recruiting Outlook email account on a daily basis and fielding emails as appropriate.
• Assists with organization of lateral associate and judicial clerk candidate applications, including but not limited to, preparing summaries of candidates for hiring partner review and corresponding with select search firms.
• Maintains legal recruiting database, viRecruit, and all candidate files. Primary team member for entering all applications into viRecruit.
• Prepares all department correspondence to potential candidates and incoming legal personnel.
• Coordinates payments for incoming and lateral associate hires (bar, clerkship, moving/travel expenses), as well as travel expenses for associate and summer associate candidates.
• Provides direct administrative support to senior team members and performs other duties as assigned.

Qualifications:

• Excellent organizational skills and attention to detail.
• Exercises confidentiality and discretion. Demonstrates use of good judgment and good interpersonal communication skills.
• Balances competing priorities and works efficiently under the pressure of meeting multiple deadlines with frequent interruptions.
• Works harmoniously and effectively with others as part of a team.
• A self-starter who desires to show ownership and commitment to the job; accepts responsibility and takes initiative.
• Must be available to work additional hours, specifically May through September.
• A college degree is strongly preferred.

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