New York City NY
Administrative

Legal Document Specialist

CM Legal

Legal Document Specialist

Our client is seeking a Legal Document Specialist/Word Processor to join their busy New York-based team. This position works with a firm-wide team that is responsible for performing high volume, advanced word processing tasks, including typing legal pleadings and documents, using templates, performing mail merges, working with automatic features and form documents, advanced Excel functions and polished PowerPoint presentations using Word, PowerPoint, Canva, Prezi, Excel, Kofax Power PDF, Litera Compare, Litera Contract Companion, and other software as needed. Hours: Monday- Friday, 4:30 PM to midnight, with the flexibility to work overtime during the week and weekends as required. Periodic travel to the New York office is required.

Responsibilities

  • Perform a high volume of word processing tasks using software that includes, but is not limited to: Word, PowerPoint, Excel, Kofax Power PDF, Litera Compare, and Litera Contract Companion.
  • Scan text documents and format using Styles; cleaning up electronically transmitted files and documents.
  • Create and edit documents using templates and formatting for automatic feature applications (table of contents, table of authorities, auto numbering and headings via styles, etc.).
  • Create and edit Excel spreadsheets, PowerPoint presentations.
  • Assist IT Department with user input regarding new software or software adjustments/enhancements.
  • Help staff and attorneys with troubleshooting and solving document issues.
  • Maintain a punctual schedule and regular attendance.
  • Attend training classes to stay current with appropriate software.
  • Work as part of a team of operators located remotely.

Qualifications

  • 5+ years’ experience as a legal word/document processor.
  • Demonstrate advanced skills using MS Office products with expert knowledge of Excel and PowerPoint. Working knowledge of Canva and Prezi a plus.
  • Ability to create templates and diagrams, perform mail merges, use styles proficiently, and create automatic features and form documents.
  • Ability to create professional and aesthetically pleasing PowerPoint presentations using skills in transitions and animation, SmartArt, WordArt, text/picture effects, and inserting audio and video clips.
  • Ability to work with complex Excel spreadsheets with knowledge of formulas, filters, VLOOKUP, and pivot tables.
  • Strong understanding of software to provide document problem-solving assistance.
  • High degree of attention to detail.
  • Ability to organize assignments, work under pressure, and meet deadlines.
  • Ability to communicate effectively and professionally with lawyers, clients, and staff.
  • Ability to work in a service-oriented environment.
  • Excellent command of the English language, with emphasis on vocabulary, grammar, spelling, and punctuation skills.

The salary range displayed is specifically for those potential hires who will work or reside in New York City if selected for the role. Any offered salary is determined based on internal equity, internal salary ranges, market data/ranges, applicant’s skills and prior relevant experience, certain degrees, and certifications (e.g., JD/technology) for example. New York City Salary Range: Low: $46.00 per hour High: $49.45 per hour.

 

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