Legal Administrative Assistant – Real Estate Finance

Our client is looking for a dynamic administrative professional to provide support to partners in their Real Estate Finance practice group.

The ideal candidate will be responsible for…

• Working with a secretarial team that is primarily responsible for heavy document production (including blacklining, advanced formatting, cross-referencing, styles, tables of contents creation and manipulation)
• Supporting the billing process to include management of time-entry, data review and correction, final submission to meet all Firm-required deadlines, maintenance of billing records, and research of disputes and discrepancies
• Managing all CLE and Bar Admission processing to ensure all requirements and attorneys remain in good standing
• Managing various client-driven activities, such as conflict checks and waivers, engagement letters, and business development initiatives
• Scheduling appointments, making travel and/or meeting arrangements, process expense reports, and maintaining business calendars as instructed
• Effectively establishing and maintaining well organized files, while managing the integrity of original client documents in various formats, such as hardcopy, electronic, and various eRoom platforms

 
The successful candidate will demonstrate…

• A minimum of three plus years prior relevant work experience within a law firm or professional services environment is required
• Prior experience working within a Real Estate Finance or transactional practice group is preferred
• Demonstrated proficiency in MS Office Suite, including advanced use of MS Word (redlining, comparing documents, advanced formatting, TOA creation and manipulation, and insertion of hyperlinks)
• Familiarity with document management systems (Worksite/Filesite is preferred)
• Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion
• Excellent written and verbal communication skills, strong interpersonal skills, and the ability to work independently and as part of a team
• Flexibility to work some overtime required