Minneapolis MN

Legal Administrative Assistant (Minneapolis)

CM Legal


Legal Administrative Assistant

Job Description:

What you would do:

  • The Patent LAA will provide a full range of legal administrative support to the assignments in the assigned practice group in a timely and efficient manner. This includes but is not limited to matter opening and closing, vendor management, general attorney administrative support, expense reimbursement, creation of engagement letters, conflict checks
  • Accurately and timely enter and/or close assignment timesheets in Intapp Billstream
  • Coordinate client billing processes and process general payment requests
  • Efficiently utilize all necessary Firm/practice group software (Inprotech, Intapp Billstream, Chrome River, conflicts/matter opening software, iManage, Outlook, Word, Excel, etc.)
  • Schedule meetings, conference calls and travel arrangements
  • Effectively utilize the team to manage the workload and meet priority deadlines
  • Other administrative tasks, as assigned

What is expected:

  • Ability to problem-solve
  • Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)
  • Ability to concentrate on tasks, make decisions and work calmly and effectively in a high-pressure, deadline-orientated environment
  • Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
  • Willingness to be flexible with time and adjust to a changing work environment
  • Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation
  • Ability to use sound judgment and discretion in dealing with highly confidential information
  • Ability to maintain stamina throughout a standard workday, on- and off-site
  • Ability to maintain regular attendance and work regularly scheduled hours
  • Ability to take direction and accept supervision
  • Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations
  • Ability to work effectively with co-workers in a team oriented collaborative environment

What we offer:

  • Flexible working environment for work-life success
  • Opportunity to participate in firm-sponsored volunteer events
  • Wellness programming with personalized content and activities
  • Professional environment and the opportunity to work with experts at the top of their fields
  • Variety of health plan options, as well as dental, vision and 401(k) plans
  • Generous paid time off

What is required:

  • 3+ years of legal administrative experience, preferably in intellectual property litigation
  • Internship, working, or other forms of experience of at least two or more years in patent prosecution practices is highly desired, but not required
  • Minimum of high school graduation; business school, paralegal certificate or related professional legal secretarial degree preferred
  • Experience in an Am Law 100 or Am Law 50 firm preferred
  • Proficiency in Microsoft Outlook, Word and Excel


  • Max. file size: 300 MB.

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