Silicon Valley CA

Intellectual Property Practice Specialist

CM Legal

Legal Secretary/IP Litigation Practice Specialist I
Our client is seeking an IP Litigation Practice Specialist in the Intellectual Property Practice Group based in the Silicon Valley office. They are hiring an experienced, well-organized IP Litigation Practice Specialist to support IP litigation attorneys and paralegals in all aspects of patent litigation and PTAB filings.  This includes assisting with daily workflow regarding procedures, deadlines, filings and related documentation in federal courts and PTAB. The job requires extensive knowledge of patent litigation, trial procedures, federal, state and appellate court rules and procedures. Technical, organizational, and administrative skills are necessary to handle the variety of duties and responsibilities outlined below. The position handles multiple projects, often in a fast-paced, high-pressure environment, requiring prioritization and flexibility. Collaboration with firm personnel at all levels is integral to the role.
Responsibilities:Essential Functions of Job:

  • Format, edit, and manage legal documents, including pleadings and discovery.
  • Schedule and coordinate depositions, court dates, filing deadlines, calendars, appointments, meetings, travel arrangements, and related planning. 
  • Conduct conflict checks and handle new matters, including preparing engagement letters and managing client and case documents.
  • Ensure that client-matter numbers are opened according to the Firm’s guidelines.
  • Prepare Partner timesheets, expense summaries/reports, and client bills.
  • Maintain client confidence by keeping client/attorney information confidential.
  • Proactively manage casework and assignments, ensuring all deadlines are met in a timely manner.  Communicate calendar and docket updates to the docketing teams.
  • Work closely with attorneys and paralegals to prepare and file official correspondence using the Firm’s standards and procedures.  
  • Communicate regularly with the team. Double check work product before presenting to attorney for review and again before sending or filing.
  • Attend and actively participate in all training programs suggested by the IP Specialists, practice assistant lead and office administrator.  
  • Proactively work with practice assistant lead, IP Specialists, paralegals, and attorneys to obtain assignments and maintain a sufficient workload which offers learning and growth opportunities.

Qualifications and Experience Required Qualifications: 

  • 3+ years of experience in a legal secretary role
  • Experience with document productions and e-discovery.
  • Strong working knowledge of Superior and Federal Courts rules and procedures.
  • Extensive knowledge of litigation (e-filings),trial procedures, and federal and state court procedures and rules.
  • Ability to handle multiple projects with changing priorities while working independently in a fast-paced environment.
  • Ability to work overtime, evenings, and weekends, as needed.
  • Ability to work independently and within a team environment. 
  • Possess excellent spelling, grammar, and punctuation skills.
  • Strong attention to detail, ability to prioritize tasks, and excellent time management skills to meet deadlines.

EducationRequired: Bachelor’s DegreeComputer/Software KnowledgeRequired: 

  • Microsoft Office Suite
  • Adobe Acrobat
  • Ability to adapt to new systems

Work Environment

  • Current Firm policy is hybrid–working in the office a minimum of 3 days per week, and working from home the rest of the week (subject to change).
  • Overtime may be required as the job duties demand.

The expected salary range for this position is between $90,000 and $110,000. The actual base salary offered will depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

  • Max. file size: 300 MB.

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