Toledo OH

Intellectual Property Patent Assistant

CM Legal

Intellectual Property Patent Assistant

An IP Patent Assistant assists attorneys, patent agents and paralegals with patent prosecution and
related tasks. Assist with daily word processing projects and proofread all documents produced,
checking for appropriate formatting, spelling, and grammatical errors, as well as ensuring that all
attachments, exhibits, and enclosures are intact. Manage multiple deadline-sensitive projects and apply
various procedural guidelines of differing jurisdictions.

Job Classification:
Reports and is responsible to assigned attorneys, patent agents, Service Line Leader, and the Office

Essential Duties:

  • Understands United States patent prosecution processes thoroughly. Finalizes format of and
    files U.S. patent applications.
  • Writes, proofreads, sends, files and manages correspondence, memos, contracts, forms, and
    other related documents.
  • Familiar with PCT patent application procedures.
  • Coordinates with attorneys on non-patent and trademark intellectual property matters.
  • Corresponds with clients domestically and abroad in respect of day-to-day patent matters
    handled by the attorneys of the firm.
  • Corresponds with and provides instructions to foreign associate network throughout the world
    for all non-U.S. patent matters.
  • Works creatively with the U.S. Patent and Trademark Office staff to identify and resolve issues
    related to patent prosecution.
  • Works collaboratively with firmwide IP team.
  • Schedules/manages appointments and contact lists.
  • Covers for Docketing Specialist when Specialist is out of the office
  • Manages incoming daily postal mail.

Other Responsibilities:

  • Reviews and revises attorney bills as appropriate.
  • Attends training sessions and staff meetings.
  • Assists IP team with workload.

Education, Experience and Skills Required:

  • Strong verbal, written and interpersonal skills including strong command of spelling,
    punctuation and grammar.
  • Strong working knowledge of computer programs and online patent and trademark
  • Types a minimum of 60 wpm.
  • Minimum of high school diploma required.
  • Previous patent prosecution experience required

Physical Requirements:


  • Standing and walking regularly, up to two hours per day.
  • Sitting position static for up to one-half hour at a time.
  • Lifting and carrying up to 20 pounds occasionally.
  • Bending and stooping regularly, up to one hour per day.

  • Max. file size: 300 MB.

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