San Francisco CA
Legal

Governance Analyst II

CM Legal

Governance Analyst II
The Governance Analyst II brings subject matter expertise to the Firm’s governance program, partnering with legal support, operations, and technology teams to ensure compliance with Firm policies and client outside counsel guidelines.  This position is a core member of the Governance team and is responsible for driving governance processes and technology (e.g., conflicts checks, new matter intake, ethical walls, records management, outside counsel guidelines, and audit letters).  The Governance Analyst II is part of the Information Security and Governance (ISG) department and has significant interactions with partners, clients, and other departments within the Firm.

JOB FUNCTIONS

  • Provide subject matter expertise to the governance program, including conflicts checks, new matter intake, ethical walls, records management, outside counsel guidelines, and audit letters
  • Conduct conflicts checks for new client/matters, pitches, prospective attorneys, and professionals
  • Prepare and analyze conflicts reports to identify potential conflicts issues
  • Communicate potential conflicts issues to attorneys and other interested parties; assist with conflicts resolution
  • Document and maintain matter lifecycle data in Intapp, 3E, and other systems
  • Process new matter intakes and provide administrative support for the intake review process
  • Analyze and review engagement letters and conflict waivers; evaluate the need for ethical walls
  • Set up ethical walls in billing and document management systems; draft and circulate ethical screening memoranda Firmwide
  • Monitor and maintain ethical screens (e.g. add additional screened employees to ethical wall; disable ethical wall, etc.)
  • Process administrative records requests (e.g. file retrieval, transfers, etc.) from clients and other departments
  • Drive both the outside counsel guideline review process  and the audit letter review process (e.g. drafting responses, tracking deadlines, liaising with partners for review and approval)
  • Advise attorneys and professionals on the Firm’s governance related policies and procedures (e.g. conflicts, new matter intake, and records retention)
  • Collect, analyze, and prepare reports required for senior management, auditors, and other relevant stakeholders
  • Participate in risk and compliance initiatives and other related duties as assigned
     

COMPETENCIES
Teamwork and Cooperation
Treats others with respect; works well with others; asks for help when necessary; willing to share credit; avoids pointing fingers or assigning blame; volunteers to help others when available to do so; empathetic to others.
Communication
Communicates clearly and appropriately with adequate frequency and tools; understands the need for regular, timely and high quality communication; listens actively and asks appropriate questions; understands the message.
Flexibility
Adapts to changing conditions; willing to do something new/different; open to change; accepting of differences.
Problem Solving
Seeks solutions to problems; proposes creative and effective solutions to problems; examines underlying cause of problems when seeking a solution.
Service Focus
Desires to help or serve those requesting service to meet their needs, responsive and available when needed, proactively anticipates needs and expectations and acts accordingly to support the success of the Firm.
Self-Development
Uses constructive feedback to improve; learns from mistakes; shows eagerness and capacity to learn; attends available training; shows interest in improving self; proactively looks for opportunities to gain experience in a range of responsibilities.
Organization and Time Management
Orderly in approach to work; able to plan and execute work effectively and accurately; tracks and follows through on requests; maintains a well-organized and clean work area; prioritizes and understands urgency; able to be punctual and prepared; manages multiple tasks simultaneously.
Composure
Understands what triggers emotions and uses that knowledge to maintain a professional presence.
Integrity
Deals with ethical issues appropriately. Acts in a way that is consistent with Firm values.
TOOLS

  • Proficiency with Microsoft Office Word, Excel, and PowerPoint is desired
  • Proficiency with records, intake, and secure file transfer systems (e.g. 3E, Intapp, FileTrail, Varonis, Kiteworks) is desired
  • Proficiency with conflicts database systems (e.g. 3E, Intapp, Aderant, Legal Key) is required
  • Familiarity with Microsoft 365 (e.g., Microsoft SharePoint, Teams, and OneDrive) and document management systems is desired

MINIMUM JOB QUALIFICATIONS

  • High school diploma or GED required
  • Bachelor's degree preferred, advanced degree a plus
  • 3+ years law firm conflicts, governance, or records experience
  • Excellent attention to detail, critical thinking, and analytical skills
  • Ability to work proactively and efficiently in a fast-paced environment, interacting professionally with others
  • Dedicated to excellent customer service
  • Ability to communicate effectively, verbally and in writing
  • Ability to follow directions and collaborate effectively with a team
  • Familiarity with project management principals and methodologies

 

  • Max. file size: 300 MB.

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