Morristown NJ

Billing Coordinator

CM Legal

Billing Coordinator
The Firm's New Jersey office is seeking an energetic and enthusiastic experienced biller who seeks to be efficient and effective in a fast-paced environment.

Primary Responsibilities
Specific responsibilities include, but are not limited to:

  • Review pre-bills to ensure compliance with client guidelines, including rates and cost exceptions
  • Generate and distribute pre-bills on a monthly basis
  • Participate in monthly meetings with partner to review unbilled and AR inventory
  • Process narrative edits and time and cost adjustments
  • Aggregate, compile and summarize receipts and documentation for third party expenses to be billed to client
  • Preparation of client statements as requested, including timekeeper summaries / cover sheets illustrating total fees and total expenses incurred and/or billed
  • Upload LEDES invoices via Ebilling hub and various e-billing websites, as necessary
  • Address internal and external inquiries in connection with billed and unbilled totals, payment status and matter history
  • Prioritize tasks to ensure invoices are distributed, mailed or e-billed timely
  • Input estimates of fees and costs on client e-billing sites in adherence to deadlines, and upon approval by timekeepers
  • Maintain billing files/e-files and retrieve back-up for the department, timekeepers, audits and other inquiries
  • Participate in collections activities as needed, and identify and escalate deductions and/or collections issues
  • Maintain telephone, email and personal contact with clients, attorneys, and staff
  • Works closely with attorneys, clients, secretaries, and collections staff to assist with client billing collections .
  • Works as requested on special projects, analysis and implementation of special billing requests Generates reports as needed by billing Partners/secretaries/client.
  • Observe confidentiality in all Firm and client matters
  • Other duties as they arise

Skills and Ability

  • 2-3 years of years' experience in a billing role, preferably at a law firm
  • Looking for service oriented and self-motivated individual who consistently performs with a high sense of urgency and pride in product.
  • Capable of exceeding expectations of internal (partners and attorneys) and external (clients) constituents on a regular basis.
  • Experience with Elite 3E software helpful, but not critical.
  • Demonstrated understanding of complex billing and/or EBilling (Tymetrix, Serengeti, etc.) systems and processes with multiple workflows is desirable.
  • Advanced proficiency with Microsoft Excel and Microsoft Office products.
  • Excellent written and verbal communication and interpersonal skills, and an ability to establish and maintain relationships with partners, attorneys, finance staff, clients, brokers and other third party vendors.


  • Max. file size: 300 MB.

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